Due to the COVID-19 health crisis, the initial interviews for this job opening will be conducted via video or phone, follow by in-person interview. We are looking to fill this role immediately.

Career Opportunity: Accounting Specialist

Do you want to make a difference when it comes to helping build communities? Are you looking to put your strong construction accounting and support skills to use for a company known for delivering clean water, state-of-the-art schools, fire and police stations, recreational parks, sports arenas, themed attractions and more? Well then, Wharton-Smith, Inc. may be the right career move for you. Wharton-Smith Inc. is currently seeking an Accounting Specialist for the Sanford, FL headquarters office. We excel at what we do and are looking for talented professionals that want to excel with us.

If you have a passion for what you do, a strong drive to achieve results, the ability to solve problems creatively, and a dedication to client service and relationship management, come join us. The Accounting Specialist is responsible for scanning, coding, routing and final review of high-volume invoices and other functions related to projects and divisions assigned as well as other duties assigned by the AP Supervisor and/or Accounting Manager.

• Verify that transactions comply with financial policies and procedures.
• Supports and drives utilization of Wharton-Smith’s initiatives and technology systems
• Enter high volume of invoices in pending for approval.
• Post and review high volume of approved invoices for payment.
• Prepare high volume of vendor payments/remittances for mailing, online or phone payments.
• Review and reconcile monthly vendor statements.
• Research new vendors and prepare appropriate documentation for setup.
• Enroll existing and new vendors in virtual payment program.
• Maintain project-related records, including contracts and change orders.
• Audit invoices and pay applications against purchase order and research discrepancies.
• Prepare owner billings and required documentation.
• Respond to high volume of AP inquiries from vendors and internal customers.
• Analyze vendor accounts.
• Monitor accounts payable to ensure payments are accurate and timely.
• Maintain Notice to Owner Log.
• Resolve Notice of Non-Payments Notices.
• AIA Billing
• Collect, log and maintain lien waiver logs.
• Enter job cost transfers into Sage 300CRE/Timberline.
• Verbal and written communication with employees, vendors, owners, etc.
• Multi-State sales tax reporting

About Us

Our culture impacts everything we do, from how we treat our employees and what we value, to how we recognize and reward a job well done. Creating a people-focused culture reflects the core values of our Founders. We look to these values as we deliver on Wharton-Smith’s vision – to be the construction group of choice for our employees, our clients and the communities we serve.

Developing our people is a cornerstone of our business model. Wharton-Smith offers its employees not just jobs, but opportunities to build rewarding careers. We understand that in order to encourage superior performance from our employees, we must create and maintain a compelling place to work – a place where people can grow and learn enduring life skills.

We want exceptional leaders at all levels of our company, so we can create a positive workplace for all of our employees. Our goal is to make working at Wharton-Smith more than just a job, but a place where people can realize their personal and professional dreams.

As a construction firm, we help build communities with our hands and our hearts. Wharton-Smith believes in making a positive difference in the lives of others and is dedicated to enriching the communities we serve through our brand and our people. We support and partner with local charities throughout the year with monetary contributions, sponsorships, volunteer service, and in-kind services.

Recruiting Disclaimer:

• Job seekers should be aware of potential job scams. Wharton-Smith will not ask candidates to pay money upfront or provide banking information during the interview process. We will not ask a candidate to pay a fee for a background check, or to purchase work-at-home equipment or materials prior to starting work. We require a face-to-face interview with candidates before we make a job offer. For more information, please go to the Federal Trade Commission