Administrative Assistant

West Suburban Construction Company is seeking an energetic individual to join our rapidly growing team.
This is a Full Time Permanent position, rate depending upon experience.
Health, Dental, & Vision Benefits, PTO, and matching 401K program.
You should possess a high energy level and enjoy taking on broad responsibilities in a fast paced, office environment. You must have the skills to manage administrative responsibilities for multiple growing companies. This includes a general understanding of business and the construction industry.
Ability to work independently and multi-task is critical.

MINIMUM Candidate requirements:
Construction Administration experience.
Review timecards for accuracy & input data for payroll.
Experience with union labor reporting.
Expert usage of Microsoft Excel, Word, & Outlook. You must be able to prove this at a working interview under timed performance tasks.
Process Certified payroll.
Accounting: Invoicing, A/R tracking, A/P processing, data entry, reporting.
Electronic & hard copy file management.
Contract preparation.
Process Lien waivers.
Onboard new hires.
Maintenance of employee files, all identification forms are up to date.
Coordinate distribution of information from office to field staff.
Process mail, photocopying, scanning.
Travel arrangements for staff.
Superior professional telephone skills.
Maintain office supplies.
Excellent verbal & written communication skills.
Organized and detail oriented.
Reliable transportation for local errands- mileage reimbursed
Ability to work in a fast paced changing environment

Preferred Requirements:
Bachelor’s degree in BA
Multi state proficiency at processing One Call locates
Working knowledge of vehicle titling, registration & licensing
Accounting mindset

Office is located in the western suburbs. Attire is casual.
Work hours are 07:30am - 4:00pm, M-F

Equal Opportunity Employer, including disabled and veterans.