JH Kelly is looking for a new Team Member in Vancouver, WA!
Corporate Legal Services Administrator

Summary:  
The Corporate Legal Services Administrator is part of the Legal Department and reports directly to the Executive Vice President & General Counsel.  The position is based out of our Vancouver, WA office and is FLSA Non-Exempt.

 JH Kelly is a fourth generation, family-owned construction contractor primarily performing work in Washington, Oregon, Idaho, and Montana.  On average, JH Kelly employs approximately 1,000 workers and achieves annual revenue exceeding $350 million.  Our work is diverse ranging from industrial projects in Longview and Bellingham to commercial and high-tech projects in Portland and Seattle.  The work of the Corporate Legal Services Administrator is equally as diverse covering licensing, insurance, corporate recordkeeping, facilities management, and litigation support.

Key Metrics:

  • Always maintains confidentiality
  • Timely response to Legal support requests – internal & external
  • Document management & records are up-to-date and organized
  • Licensing requirements are up-to-date and accurate

 Competencies:

  • Professionalism - integrity, trust, and confidentiality
  • Attention to detail & highly accurate
  • Ability to work independently and collaborate as needed  
  • Ability to prioritize & meet time sensitive deadlines
  • Desire to discover new and more efficient means of performing tasks
  • Strong analytical ability – a problem solver, not a problem identifier
  • Highly organized
  • Situationally adaptable

 What You Will Be Doing:

  • Annually maintain city, county, state, and federal licenses/registrations, and research additional licensing requirements.
  • Support Outside Director as needed in preparing draft documents and files, updating document storage index, filing documents with county, communicating with various government agencies to obtain permits, opening jobs and other tasks as requested.
  • Prepare meeting materials such as PowerPoint presentations, notebooks of key documents, etc.
  • Maintenance and coordination of corporate governance files, books, record, registration, and formation.
  • Litigation support, which includes compiling discovery documents, working with IT to collect eDiscovery, organization of pleadings, preparation of mediation materials, and general coordination with outside counsel.
  • Serve as point-of-contact and Administrator for department’s intranet pages (KellyNet) and meeting notes.
  • Assist with corporate scheduling/travel and event/meeting coordination.
  • Assist Contract & Credit Manager with contract reviews, administration, insurance certificates, bonds, subcontractor database, and liens.
  • Facilities management to include serving as the main contact for repairs, annual inspections and on-going services needed for JH Kelly properties in Vancouver. This also includes, but is not limited to, janitorial, security, alarm, elevator, sprinkler systems and after hour emergencies.  Arranges and coordinates action as required.
  • Provide front desk reception back-up as needed (vacation coverage, etc.)

Relationships:

  • Maintain collaborative and positive relationships with coworkers

What You Need to Be Part of Our All-Star Team:
Education/Experience:

  • High school graduate or equivalent
  • Two-year associate level business degree or paralegal certificate equivalent experience is a plus
  • Minimum 3 years of legal support experience

Technical Expertise:

  • Computer proficiency in the following programs:
    • Microsoft Word, Outlook, Excel, and PowerPoint
    • Experience with SmartSheets is preferred
    • Experience with Relativity of other eDiscovery software is preferred

Attributes:

  • Be support-oriented, deadline driven, detailed-oriented, and organized
  • Reliable and flexible work style/approach
  • Demonstrated history of developing positive relationships with team members and internal & external customers  

 Physical Requirements:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This position is required to work in office – remote work option not available.  Face coverings must be worn when not in own workspace due to COVID regulations
  • Constant keyboarding
  • The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
  • Specific vision abilities required by this job include Close vision and Distance vision
  • While performing the duties of this Job, the employee is regularly required to talk or hear
  • The employee is frequently required to stand; walk; sit and use of hands
  • The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, or crouch
  • Position requires working overtime with or without notice to meet business demands

Benefits:

  • Pay - DOE
  • Discretionary Company bonus
  • Profit Sharing
  • Medical/Vision/Rx – Dental/Ortho for employee and dependents - JH Kelly pays 87 ½% of total premiums
  • Paid Vacation, PTO and Holidays
  • 401k - 50% company match up to first 6% of employee contribution
  • Life Insurance, AD & D, STD & LTD - paid 100% by JH Kelly
Equal Opportunity Employer, including disabled and veterans.
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