Classic Industrial Services (www.classicindustrial.com) is dedicated to providing high-quality industrial construction services.  We have been in business for over 25 years and our current area of focus includes industrial insulation, scaffolding, siding, and refractory services.

— Estimating Administrator

Job Title:                                            Estimating Administrator

Department:                                     Baton Rouge, LA

Reports to:                                         Manager of Estimating  

Salary Range:                                     TBD

Summary: The basic function of the estimating administrator is the daily clerical and data entry responsibilities to assist in completion of project proposals for estimators, assisting project managers and, administrative duties for Manager of Estimating.

Essential Functions and Responsibilities:

Assist estimators in clerical phases of proposal, assist engineers with clerical duties, maintain sales/business development files and correspondence for Vice-President.

Secretarial authority to prioritize duties to be processed when overloaded and to seek help from receptionist when deadlines dictate.

Duties and Tasks

• Assist in preparation of RFQ and proposal submittal packages.
• Assist in prequalification of vendor/subcontractors.
• Assist with Customer’s (Contractors / Owner) questions regarding proposal and company (Safety Record, Past Project History, etc.)
• Process and Distribute Job Approval Slips
• Place Executed Contract Document on SharePoint.
• Complete qualification and safety questionnaires for proposal submittal purposes along with business development activities.
• Proofread all letters and correspondence before distributions to Customers (Internal / External).
• Data entry for Future Projects.
• Log in new proposal packages; assignment of proposal tracking number, checking in package documents and drawings, and acknowledging receipt of package.
• Format and process customer inquiry forms.
• Document Control (receive, file, track, and distribute all construction documents for estimating department).
• Distributes Letters of Introduction, Company Brochures, Job History, and other business development documents.
• Maintain qualification programs.
• Maintain field employee resumes, formatting of forms on request, various manual updates/revisions, etc.
• Perform additional assignments per manager’s direction.

Skills, Knowledge and Abilities:

This position should possess skills and personality traits that enables you to handle complete administrative duties related to the estimating and construction division of the Company and have the ability to prioritize duties, work with others and be knowledgeable in WordPerfect and Excel.

Physical Requirements:

Lifting Requirement:

• up to 50 lbs.

Body Positions:

• Physically this person will sit most of the day in an office environment at a computer.

Body Movements:

• Walk (move, traverse): Frequently
• Used hands/fingers to handle or feel (operate, activate, use, prepare, inspect, place, detect, position):Frequently
• Climb (stairs, ladders) or balance (ascend/descend, work atop, traverse): Frequently
• Talk/hear (communicate, detect, converse with, discern, convey, express oneself, exchange information): Constantly
• Reaching: Often 

Body Senses:

• See (detect, determine, perceive, identify, recognize, judge, observe, inspect, estimate, asses) Constantly
• This position requires the full use of vision to read any correspondence dealing with bids, projects, jobs and general office information.

Mental:

Mathematics:

• Position requires excellent math skills and accuracy for details.

Language:

• Position requires the ability to read, write and speak English to read requests for proposals, correspondence and communicate with other employees.

Reasoning:

• Position requires the mental capabilities to deal with customers, employees and others to accomplish company goals.

Other Criteria:

• Demonstrate good analytical decision-making during problem solving.
• Maintain cooperate working relationship at all levels.
• Must be detail oriented with exceptional follow up technique.
• Perform all duties in an independent manner.
• Maintain flexibility and work with changing priorities as needed.
• Provide notification of anticipated absences.
• Maintain a well-groomed, professional appearance appropriate for the position.

Measure of Performance:

• Ability to perform assigned duties in a professional manner complimentary to the Company procedures and policy
• Shows initiative by being a self-starter who can prioritize responsibilities and get them done without constant supervision.
• Demonstrates an interest in supervision's tasks and has a desire to learn more.

Requirements:

 Education:

Required:           High School Graduate      

Preferred:           College or Business College

Licensing/Registration/Certification:

Required:           None

Preferred:           None

Experience:

Required:           Five years administrative experience with working knowledge of Microsoft Word and Excel    

Preferred:           Eight years in an industrial office with experience in all general administrative tasks with extensive software knowledge of Microsoft Word and Excel.

Working Conditions:                               

            Most of the time will be spent in an enclosure type office with minimal noise and a controlled temperature.

Disclaimer: This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.

Classic is an equal employment opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability and/or protected veteran status in accordance with governing law.