PROVIDING RIGHT SOLUTIONS FOR ALL FIRE PROTECTION NEEDS SINCE 1990.
International Fire Protection (IFP) is an Alabama-based fire suppression company. We have charted our history and legacy in building a safer environment for our customers and communities. Therefore, LIFE SAFETY IS OUR BUSINESS, as such, we promise to provide the best life safety service to our customers through quality, integrity, honesty, and customer satisfaction.

Benefits include:

• Medical, Dental, Vision, Supplemental Insurance, Flex Spend, 401k, ESPP
• PTO & Paid Holidays

Administrative Assistant

Office assistant needed for construction company.  Ideal applicant will be friendly, reliable, punctual, and can multitask in a fast paced environment with minimal supervision.  Should have excellent communication skills and be able to assist customers in professional and courteous manner.  Will also support office manager and team as needed.

JOB DESCRIPTION

Administrative Assistant

The Administrative Assistant is responsible for all clerical and administrative functions necessary for successful operation of the office. They will efficiently and effectively assist designated personnel in all administrative duties.

CORE COMPETENCIES

Ø Ensures Accountability: Holding self and others accountable to meet commitments.

Ø Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Ø Interpersonal Savvy: Relating openly and comfortably with diverse groups of people.

Ø Organizational Savvy: Maneuvering comfortably through complex policy, process, and people-related organizational dynamics.

Ø Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demands of different situations.

Ø Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.

Ø Time Management, Problem Solving, Coordination, and Planning Proficient: Proficiently, accurately, and successfully prioritizing, coordinating and planning tasks, projects, events, meetings, scheduling, and anything else that may be required.

Ø Demonstrates Support of Managers: Respectfully meeting the demands of and completing the tasks and projects for superiors.

Ø Maintains an Organized and Presentable Office and Workspace: Understanding the importance of how the appearance and state of the office directly reflects the image of the company.

Ø Presents Self with a Professional Behavior and Attitude: Presenting themselves in a professional, composed and appropriate manner always.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Ø Maintain and coordinate office schedules, meetings, conferences, and company social events

Ø Order office supplies and assist in upkeep of office and office equipment

Ø Provide administrative support for managers and office staff

Ø Responsible for receiving and distributing mail, and responding to routine correspondence

Ø Conduct payroll, billing, receivable, and payable functions as assigned

Ø Schedule and bill all service and inspection jobs

Ø Assist in special reporting and completing licensing requirements

Ø Assist in compiling contracts, proposals, and job packets

Ø Accomplish responsibilities as required using business software as approved by IFP

Ø Offer suggestions and solutions on improving efficiency of general office procedures

Ø Other duties and special projects as assigned and required

EXPECTATIONS

Ø Book service and inspection jobs in Astea and file on server daily.

Ø Schedule inspections as they are requested.

Ø Field calls from potential customers and record all contact info if the applicable department is not available. Relay information same day.

Ø Bill all inspection and service work weekly.

Ø Assist with all paperwork as needed.