HEI Civil is a full-service civil construction company. We offer a full range of construction services, including heavy civil highway construction, commercial, residential, oil field, site development, dams and reservoirs, parks, and golf courses.

We are seeking a Receptionist/Administrative Assistant to join our team in our Castle Rock, CO office. The receptionist/administrative assistant provides support to the business and all its departments. Duties of the receptionist/administrative assistant include a positive welcome to guests from the front desk and the execution of many administrative tasks which should be completed with the highest quality.


Responsibilities:
• Greet and welcome all guests that arrive to the office
• Direct visitors to the appropriate person and office/conference room
• Answer, screen and forward incoming phone calls to appropriate recipients
• Establish a reception area that is tidy and presentable, with all necessary stationary and material (i.e. pens, forms, brochures)
• Provide basic and accurate information to clients/visitors in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order essential office supplies and keep inventory
• Update calendars and schedule meetings appropriately
• Arrange weekly breakfasts and lunches for in-house meetings/conferences
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Ensure that buildings are kept and maintained by communicating with Property Management Company
• Order and organize office snacks
• Assist CEO, General Manager, and VP of Estimating/ Project Management
• Assist the field with locates and water meters
• Other duties as assigned


Qualifications:
• Prior work experience as a receptionist, front office representative, or comparable role
• Proficiency in Microsoft Office (i.e. Word, Excel, Outlook, Power Point)
• Hands-on experience with office equipment (i.e. fax machines, printers)
• Professional attitude and appearance
• Excellent communication and organizational skills
• Multitasking and time-management proficiency, with the capacity to prioritize assignments
• Client service/positive troubleshooting demeanor
• Team player and willingness to help when needed
• Bilingual in Spanish highly preferred
• Notary Public helpful


Job Type: Nonexempt, Full-time
Salary: $16.00 – $18.00/hour, Based on Experience

Benefits: Health Insurance, Dental, Vision, 401k, PTO

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: 
Email:

Equal Opportunity Employer, including disabled and veterans.

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