POSITION SUMMARY

Responsible for reviewing, analyzing, compiling, and maintaining Accounts Payable (A/P) records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned)

• Reviews all payables for proper pricing, paperwork, and approvals
• Verifies invoices, packing slips, and purchase orders to ensure all items and prices match
• Enters Payables into Deltek accounting system
• Maintains the Vendor Master File in Deltek ensuring all information is updated and correct
• Sets up new Vendors and completes credit applications if necessary
• Prepares and tracks 1099 information including obtaining the necessary W-9 forms
• Prints all AP reports and maintains all AP files
• Scan all AP records to the appropriate share file and submit required items to the Records Dept.
• Reviews monthly vendor statements and contacts the vendors when necessary to resolve problems or issues
• Enter any manual checks into the appropriate checking account
• Process weekly AP payments and reports
• Prepares monthly and quarterly deliverables related to accounts payable
• Tracks utility usage, travel milage, and consultant hours
• Prepares and submits required documents to other departments
• Keep various AP spreadsheets updated

SUPERVISORY RESPONSIBILITIES

None

MINIMUM QUALIFICATIONS, EDUCATION, AND KEY COMPETENCIES

• Bachelor’s Degree in Business preferred OR
• Two years direct AP experience
• Must be proficient in Microsoft Excel and Word
• Experience in Costpoint and/or Maximo is desired, but not required
• Must possess excellent organizational and communication skills

TRAINING, LICENSES, REGISTRATIONS

• Must be a citizen of the United States and authorized to work in the US
• Must have a valid driver’s license and be able to operate a government vehicle

PHYSICAL DEMANDS

• Must be able to meet the physical capacity requirements of this position as determined by the Occupational Medical Provider
• Able to wear company-provided personal protection equipment if/when required

We are an Equal Opportunity Employer.  Reviews and tests for the absence of any illegal drug as defined in 10 CFR 707.4 will be conducted and a background investigation by the Federal government may be required to obtain an access authorization prior to employment, and subsequent re-investigations may be required.