Summary:          
The Accounts Receivable Specialist performs “full cycle accounts receivable” responsibilities to ensure that the company bills customers and receives timely payment for construction services offered to clients. This person should be a positive, detailed, and results oriented team player that takes pride in their work.  The person should also have strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.

 This is a non-exempt position (eligible for overtime) and reports to the Controller.

 Competencies:

• Meticulous attention to detail and accuracy
• Strong organizational and planning skills
• Ability to organize and manage own work
• Problem identification and resolution skills
• Excellent written and verbal communication skills that builds relationships
• Strong work ethic, self-starter, and meets deadlines

 What You Will Be Doing:

• Execute full-cycle A/R for a large construction company
• Create all customer invoices / billings timely and accurately for construction jobs (time & material jobs and lump sum jobs)
• Review the accounts receivable aging reports and contact customers to request payment for past due invoices
• Address and respond promptly to the customer service needs and inquiries of internal and external business partners
• Enter information into customer portals / electronic systems and prepare reports when necessary
• Complete reporting requirements for prevailing wage jobs
• Verify the accuracy of new jobs that have been setup
• Review contracts for billing requirements, prevailing wage information, contract value, location, etc.
• Prepare and maintain time & materials labor billing rates
• Accurately apply sales tax rules
• Cleanup cost reports as needed
• Verify change order documentation
• Release retainage when necessary
• Process lien waivers when required
• Perform job closing duties
• Assist with the setup and required paperwork for new customers
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions
• Work with customers to resolve discrepancies
• Problem-solve, organize, and balance multiple priorities within a fast-paced environment
• Scan and archive data
• Accurately maintain and update documents and files as required
• Identify opportunities and recommend solutions for continuous process improvements
• Participate in cross-training
• Assist with internal and external audits as needed
• Support the A/R team members on projects, vacation coverage, and other task assignments
• Participate in company Kelly Improvement Projects as requested
• Assist in establishing, updating, documenting, and executing policies and procedures
• Adhere to all company policies, procedures, and standards
• Consistently demonstrate professional verbal and written communication, interpersonal and organizational skills
• Perform additional tasks as requested

 Relationships:

• Maintain positive relationships with department, field personnel, customers, and subcontractors who may have limited understanding of the accounts receivable process
• A part of the JH Kelly team, supporting Company-wide goals and objectives

What You Need To Be Part Of Our All-Star Team:

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy, attention to detail, and timeliness
• 10-key and keyboarding by touch and accuracy with numbers
• Intermediate Excel knowledge
• Ability to recognize priorities and organize workload accordingly
• Organized & self-starter
• Excellent analytical skills
• Team approach to work environment
• Excellent written and verbal communication skills, including ability to interact effectively with all levels throughout Company organization and vendors
• Ability to demonstrate considerable tact and diplomacy in dealing with others
• Working knowledge of accounting principles, accounting theory, current accounting issues, and accounting systems
• Above average skills using Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook required

Education/Experience:

• High school diploma or general education degree (GED)
• Two-year accounting degree is preferred
• Minimum 3+ years’ accounts receivable full cycle experience
• Accounts receivable experience in construction industry specifically in job costing accounting is strongly preferred
• Experience with Viewpoint Vista software a plus

 Physical Requirements:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is constantly required to stand; walk; sit and use hands
• Specific vision abilities required by this job include Close vision and Distance vision
• While performing the duties of this job, the employee is regularly required to talk or hear
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds