Billing Coordinator
The Jamar Company is looking to fill a Billing Coordinator role with an organized, self-directed individual who thrives on multi-tasking while maintaining high attention to detail. The successful candidate will join a dynamic team and become a partner who takes a positive and proactive approach to assisting our leaders and employees in all billing areas. This is an exciting opportunity for someone with previous experience in a complex business environment who values an outstanding company culture.
Job Summary
The Billing Coordinator will ensure customer billings are done in an efficient and timely manner and ensure that customer expectations are met. This person will set up jobs, enter budgets, change orders and other details, verify data accuracy and contractual terms and invoice customers in accordance with terms. The ideal candidate shows initiative and self-discipline, has strong work ethic and time management skills, is a contributing team member and has the desire to make an impact in this role with Jamar.
Experience/Education Requirements:
- High School Diploma; two-year degree in accounting or business administration preferred.
- Minimum two-years’ experience in an office setting.
- Computer knowledge of Microsoft Suite programs; solid working knowledge of Excel and SharePoint.
- Experience with construction invoicing procedures a plus.
Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Develop rapport with internal and external customers to ensure customer needs are met in accordance with all contractual agreements.
- Set up jobs as needed to ensure accuracy in data and rates invoiced, verifying they match set rates and contractual terms.
- Enter budgets, change orders and phase codes; ensure that they are completed accurately and in a timely manner.
- Review all related costs and ensure they are captured before invoicing customer including labor, equipment, and other costs that may apply.
- Invoice customers in accordance with terms and conditions for contract/lump sum and time and material projects.
- Ensure that procedures are followed by project managers to enhance reporting on jobs and speed up the collection process (job set-up, budget information, change controls, etc.). Report exceptions to Billing Supervisor.
- Update billing rates as they expire in accordance with union and customer requirements.
- Create and certify payroll reports as needed.
- Provide project manager, supervisor, other team members and Controller support as needed.
- Attend and participate in team billing coordination meetings.
- Miscellaneous projects as assigned, including back-up for front desk reception as needed.
- Actively participate in programs and initiatives designed to enhance the overall good of the company; activities would include sister company support as needed.
Knowledge, Skills and Abilities
- Customer service oriented
- Shows initiative and self-discipline
- Strong work ethic and time management skills
- Strong organizational skills
- Detail oriented
- Team player
About us: For more than 100 years, the Jamar Company has built a reputation as an expert specialty contractor. We have a history of proven success in solving difficult challenges for our industrial and commercial customers. The Jamar Company is headquartered in Duluth, MN with office locations in Arden Hill and Shakopee, MN, Eau Claire, Green Bay and Spooner, WI, Bismarck and Watford City, ND, Windsor, CO and Mountain View, WY. https://www.jamarcompany.com/
We offer: a competitive salary and excellent benefits including Health, Vision & Dental Insurance, 401K Program (with company contribution), Employee Stock Purchase Plan, Short and Long-Term Disability, Paid Time Off, Holidays, and Training/ Continuing Educational Opportunities. Compensation commensurate with experience.
