Events Coordinator

$52,500 – $67,100

Full-time, Regular Status, FLSA Non-Exempt

 

Childhaven is an equal opportunity employer that is committed to diversity, inclusion, and recruiting candidates of every race, creed, color, religion, national or ethnic origin, gender or gender identity, age, veteran status, sexual orientation, marital status, disability, or any other protected status as provided by law.  Qualified individuals who bring diverse perspectives to the workplace are highly encouraged to apply!

ABOUT CHILDHAVEN

For over 110 years Childhaven has been a leader in serving children, families, and communities that have experienced trauma and adversity. In the past few years, we have been adding services and locations, becoming more community-based, and forming partnerships to increase our impact. In June 2020, Childhaven consolidated with Renton Area Youth and Family Services (RAYS) and Art with Heart, which further expanded our capacity to better serve more children, families, and communities. By combining our legacy of healing-centered care, with the expertise of our new partners, Childhaven is building a continuum of care model that is unlike any other in the Puget Sound Region.

We are proud to be a values-driven organization that serves families from diverse communities. Our values are the compass we use to get us there. They guide us in the way we treat each other, the decisions we make, and the success we achieve. Values are the touchstones to chart and guide our behavior, and reflect our commitment to:

  • TEAMWORK: Relationships come first.
  • EQUITY: There’s infinite value in every human.
  • EXCELLENCE: Constructively dissatisfied with the status quo.
  • DEDICATION: Do more. Do better.
  • RESPECT: Meet people where they are.
  • REFLECTION: Feelings Matter. Stepping back and exploring possibilities.

Going forward, we are embarking on a new and very ambitious strategic impact plan to further strengthen programs, expand impact, and embrace innovation. In the next five years our goals are to double the number of locations and quadruple the number of children and families we are serving - all while developing and strengthening partnerships with other community-based organizations, referral sources, government agencies, and universities. In so doing, we are opening doors to a host of new roles and opportunities within the organization. And that’s where you come in.

ABOUT YOU

You are a passionate and dedicated Events Coordinator who shares our vision: To help ensure that all children are safe and healthy; thriving physically, socially emotionally and educationally; and well nurtured by family and by their community.  You too are constructively dissatisfied with the status quo and heed the call to put service over self. You are equal parts learner, leader and mentor and see around the corners of a challenge, replaying the question of “What if…” with a reply of “Why not…” You are well-versed and firmly committed to the principles of infant and early childhood mental health, relational health, healing centered care, and anti-racist practices. If this sounds like you, then we want to meet, get to know you and talk more about the positive impact we could have together.

ABOUT THE ROLE

Childhaven seeks a highly skilled & Experienced Events Coordinator to join our External Relations team. The person will Coordinate the creation and execution of internal and external organization in-person and virtual events for outreach and engagement that advance Childhaven’s mission. Event experiences will range in scope including raising awareness about the organization, our programs, our community partnerships, and donor development. Types of event experiences can include fund-raising, community building, meetings, staff retreats, thought leadership speaking engagements and conferences. This position works closely with and is supported by Childhaven’s External Relations (Philanthropy; Communications) and Community Impact & Engagement teams.

 

TYPICAL DUTIES:

 

  • Speakers; managing event budget and expenses; developing collateral materials; managing procurement of live and silent auction items; coordinating guest registration and communication; managing event logistics; serving as liaison with vendors and venue representatives; collecting funds post-event; and sponsor management (invoicing and benefit fulfillment.
  • Plan and implement donor cultivation events including small community events and major gift prospect events
  • Serve as point of contact for community third-party fundraiser events
  • Contribute to setting annual fundraising goals and plans
  • Monitor the success of strategies, maintain event budgets, and recommend course corrections as needed
  • Work closely with Childhaven’s Chief Philanthropy Officer and Development team
  • Contribute to organizational initiatives that integrate Childhaven into family and community experiences
  • Establish process for select events to be co-created with their intended audiences
  • Partner with the Community Engagement Coordinator to help maintain effective relationships with community-based organizations
  • Plan and place Childhaven into community events that center community voice and support our brand goals/strategies
  • Plan and place Childhaven into experiences that help build presence and advocacy among federal, state, county and city staff and elected officials
  • Plan and place Childhaven in experiences within cross sectoral environments, including health care, social services and education entities
  • Collaborate with Community Engagement Coordinator to monitor the success of community engagement strategies and budget
  • Manage all event logistics, including but not limited to registration processes, internal and external event communications, relationships with event vendors (including venue, catering, AV, transportation, etc.), and contracts with speakers and hosts
  • Direct pre-event, event, and post-event workflow processes to ensure staff and contractors are clear on their roles and responsibilities
  • Work with leaders across the organization to develop organizational goals, practices, and systems to ensure our events and gatherings are driven by and reflect our values
  • Produce high-quality and meaningful gatherings – working with teams across the organization from conceptualization to execution
  • Develop events and experiences for the communities we work with across race, culture, abilities, and geography
  • Develop a framework and practices to ensure that events are accessible to people with disabilities and people who communicate in languages other than spoken English
  • Support the development of the annual budget for events, convenings, and experiences
  • Work with team leads to develop event evaluation criteria and report each event’s impact on the organization’s goals
  • Develop and maintain a strong network of event vendors and contractors to ensure we are putting Childhaven resources into the communities we prioritize. This includes vendors and contractors who are Black, Indigenous, and other people of color, immigrant, or refugee, LGBTQIA+, and people with disabilities

 

DESIRED QUALIFICATIONS:

  • Associate’s/Bachelor’s degree in any related field or equivalent life experience, including human services, social impact design, communications, social work, public policy, etc.
  • Strong social media and communication skills
  • Demonstrated skill in broadened use of Microsoft Office, online web programs, digital communications platforms, registration databases and websites
  • Bi-lingual helpful
  • Knowledge of digital donor platforms (Ex: Classy; Greater Giving) and registration platforms (Ex: eVite)
  • Knowledge of email platforms (Ex: MyEmma; Mailchimp)
  • Over 3 years of experience in event planning and execution
  • Experience with virtual events (live and pre-recorded)

COMPENSATION:

  • Childhaven uses a grade and step approach to determine compensation.
  • Every position is assigned a Grade on a vertical scale of 1 to 12.  The higher the Grade, the higher the requirements for specialized knowledge, skills, experience, education, training, and responsibility.
  • Each person is assigned a Step on a horizontal scale of 0 year to 20 years for a Grade based on recognition of every individual’s relevant and related years of experience.  Exact experience in a grade receives 100% credit and similar experience in a lower grade receives approximately a 50% credit.

 

Childhaven serves families from diverse communities, and we are committed to recruiting candidates who reflect this diversity. Multilingual and multicultural candidates are highly encouraged to apply!

No matter your role, you'll get opportunities to attend a wide variety of trainings on clinical and education topics, advocacy, management skills and more.

  • We also work hard to make sure that you have a mentor—a person who's helping you grow professionally.
  • We’re dedicated to serving the full range of cultural diversity in our community, and to providing families with care that’s relevant to them and their values. As a member of Childhaven staff, you’ll be encouraged to contribute to community engagement strategies.

We strive to make Childhaven a great place to work by living our values: Teamwork, Equity, Excellence, Dedication, Respect, and Reflection. Here’s a little bit about what we offer our staff:

  • We believe in fully transparent hiring process.
  • We offer a comprehensive benefit package including medical, dental and vision insurance. Expanded benefits include a flexible spending account, healthcare reimbursement account, a 403(b) savings program with employer A full listing of benefits is available.
  • Opportunities to attend a wide variety of trainings on clinical and education topics, advocacy and more.
  • We’re dedicated to serving the full range of cultural diversity in our community, and to providing families with care that’s relevant to them and their As a member of Childhaven staff, you’ll be encouraged to contribute to community engagement strategies and our anti-racism council, which makes ongoing recommendations to ensure that our programs and protocols are doing their part to dismantle systemic racism.

Note:

  • HOW TO APPLY

Please apply through Arcoro or our website.

Open until filled. In addition to completing the application online, attach a resume and cover letter when prompted.

Those who do not attach a resume and cover letter may not be considered.

If you require an accommodation to participate in the selection process, please let us know.

Equal Opportunity Employer, including disabled and veterans.