Main administrative duties are to represent the department, uphold our company ethos and serve our employees with world class service, by supporting the Human Resources Department.

Responsibilities:

  • Organizing & maintaining personnel records.
  • Preparing HR Documents.
  • Forming & maintaining employee records for hiring, transfer, change in job classifications, merit increases, tracking vacation sick & leaves of absence.
  • Create reports & presentations on HR metrics.
  • Assist payroll with travel accommodations
  • Updating internal HR databases, client portals & continuing education.
  • Assist in scheduling meetings for interviews, hiring managers and department heads.
  • Back up receptionist while on breaks & lunch

Requirements:

  • Proven 2 years experience as an HR Administrator or equivalent role.
  • Experience with HR Software [HRIS or HRMS]
  • Computer literacy, intermediate to advanced on MS Office applications including Outlook.
  • Knowledge of labor laws.
  • Excellent organization skills with an ability to understand & prioritize projects.
  • Must have excellent in-person, e-mail and on the phone communication skills.

Excellent oral and written communication abilities required to complete a wide variety of task.

Candidate must be a self starter with strong interpersonal skills, good-nature, consistently energetic with a positive attitude. Computer literate and have an intermediate to advanced knowledge in Microsoft Office, intermediate Excel, 10 key by touch, data entry, QC skills, proof reading, proficient in organization, oral and written communication a must.

Ideal candidates must possess the ability to prioritize and complete diverse projects in a demanding, fast paced environment.

Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional situations.

Customer Service: Manages emergency calls, mitigates difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.

Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback. Puts success of team above own interests; Supports everyone's efforts to succeed.

Ethics: Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet specific needs; Presents numerical data effectively; Able to read and interpret written information.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, office equipment, clearing paper jams, controls, lift 25 pounds, able to to reach and lift with hands and arms. The employee is frequently required to stand, ascend and descend stairs and ladders.

Position Type/Expected Hours of Work

This is a full-time position. Monday - Friday, in office.

Travel

None. 

Work Authorization | Security Clearance (if applicable)

E-Verify | Equal Opportunity Employer

Authorized to work in the United States

Pass a complete Background Check

Minimum Qualifications

Education Level: [Required] High School Diploma or GED

Two [2] years experience working in Human Resources 

Reference: HRAA22 in subject line when submitting your resume.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone:  714-778-6070
Email: elizabeth.z@vfsfire.com

Equal Opportunity Employer, including disabled and veterans.

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