This position is responsible for providing administrative and analytical support for grant and other external funds awarded to the Alaska SeaLife Center and in a fiscal agent capacity for other entities.
Education/Training Requirements:
Minimum of two years’ experience in a similar position or Associate’s degree in a related field. Excellent typing and basic computer navigation necessary. Preference to someone with basic Microsoft office skills with Excel and Outlook. Experience with Adobe Acrobat is a plus.
Essential Duties:
- Organizes and maintains centralized electronic files for grant, contract and sub-award documents to include: award documents, contacts, phone numbers, key dates, special conditions, reporting requirements, invoicing and all related correspondence.
- Manages shared email inbox and helps to direct communications to appropriate parties, resolve questions, and process documents received electronically.
- Assists grant PIs, program managers, and project managers in tracking budgets and spending. Specifically, prepares requests for G/L reclassifications, maintains up-to-date project budgets in Microsoft Dynamics, and updates Excel files tracking expenses on a monthly basis. Reviews submitted grant expenses prior to processing. Assists with financial reports to funders. When required, drafts, submits and monitors payment of invoices to funders.
- Reviews contractual documents for vendor and subaward agreements to ensure invoicing is compliant with award.
- Continually monitors grant, contract and subaward activity to ensure compliance with funder policies and requirements. Reviews and approves subawardee invoices, combines and converts documents in Adobe, tracks invoices in Access and contacts subawardees when invoices are incomplete or late.
- Uses interpersonal skills to coordinate projects requiring interactions with many internal parties. Uses financial analysis, critical thinking and problem-solving skills to analyze data and develop meaningful solutions to specific problems. Uses organizational skills to manage competing priorities. Uses independent judgment to make logical decisions.
- Plays an active role assisting in the annual independent audit process and budgeting process for externally funded activities.
- Assists in the development of policy changes as they pertain to grant accounting, sub-award compliance and overall grant management.
- Fosters good relations with visitors, volunteers, community leaders, contractors, and fellow staff members by promoting positive attitudes, good will, cooperation, and providing high standards of service.
- Complies with all Alaska SeaLife Center policies, procedures, and programs.
- Performs other related duties as assigned.
Other Skills and Abilities:
Must possess advanced skills in time management, attention to detail, organization, customer service, computers, and oral and written communication. Must have strong knowledge pertaining to Microsoft Office products. Must have the ability to present information to non-financial groups, work with diverse individuals, work independently, maintain confidentiality and interact effectively with staff, senior management, funders, and subawardees. Prefer experience, coursework, or other training with applicable U.S. Federal government circulars (OMB Circulars A-110, A-122, A-133, and 2 CFR Part 200), state and local regulations, and meaning of standard contract clauses. Consistently produces high-quality work, and prioritizes accuracy. Must have accounting, budgeting and financial analysis skills.
Physical Requirements:
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to sit, see and hear, move about, use arms and hands; lift and move 30 pounds, and handle objects, tools, and controls.
Accredited by the Association of Zoos and Aquariums
APPLICATION DEADLINE: OPEN UNTIL FILLED
START DATE: ASAP
PAY RATE: I $16.50 - $18.50 II $19.00 - $21.50
Full-Time Position with Benefits
"A regular employee in this position who is meeting expectations for the job performance will receive a (I) $1.25 per hour or (II) $1.75 per hour wage increase automatically for the pay period starting on July 2, 2022."
Please upload your resume, cover letter and letter of reference when you apply.
