Hello.  We are GEI.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.  

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With more than 40 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.

Employee-owned. Employee-focused.

As a 100% employee-owned company, our employees support our flat leadership structure, have a say in how our business operates and benefit from our financial success. We are committed to employee growth with career development opportunities, competitive total rewards, a well-being program, flexible work arrangements and more.  Our company culture is driven by our 4 Cs – we are Client-Centered, Curious, Collaborative, and Community Minded – which support our focus on sustainability, safety, diversity, equity and inclusion. Get to know us better by visiting GEI’s career site here.

Your role at GEI.

Job Description

GEI is looking for an Office Administrator with an emphasis on Talent Acquisition / recruiting support in the West Region.

Essential Responsibilities & Duties

• Talent Acquisition / Recruiting Support:
  • Daily review and screening of candidate applications/job postings
  • Assist with searching job postings using external sites, and identifying potential candidates for relevant requisitions
  • Assist with career fair and conference registration
  • Assist West Region operational leaders with outreach to potential candidates for initial screening
  • Coordinate candidate interviews with West Region hiring managers
  • Other duties yet to be defined as assigned by the Regional Operations Manager
• Responsible for front office activities, phones, and packages
• Staff support: assist team of professionals with miscellaneous administrative tasks
• Oversee office operations: inventory, order supplies, maintenance, organization, scheduling etc.
• Project support: review, edit, and format extensive documents
• Meeting coordination: Check individual calendars and schedule meetings, attend meetings as requested, note taking/transcription, reserve space, set up AV, order food, room setup and cleanup etc. Invoice processing
• Coordination of Career Fairs
• Event planning, coordination, and hosting
• Shipping & receiving
• Book travel arrangements
• Computer savvy and technical troubleshooting

Minimum Qualifications

• 5+ years of related administrative experience
• Must be able to work independently as well as in groups with a positive attitude
• Knowledge in MS Word, Excel, and Adobe Acrobat
• Excellent grammar, writing, formatting and editing skills
• Outstanding verbal and written communication
• Light lifting of office and kitchen supply items
• High School Diploma or equivalent
• Valid driver’s license

Other Details:

• Full-time (business hours)
• Occasional overtime and possible travel
• Competitive benefits
• Pay DOE

Benefits

• Market-Competitive Compensation
• Comprehensive Benefits Program, including Medical, Dental, Vision and More
• Continuing Education Assistance and Tuition Reimbursement
• Professional Development and Opportunities for Advancement
• Paid Holidays and Paid Time Off
• Rewards and Recognition
• GEI-Funded Profit Sharing and 401(k)
• And More…

GEI is an AA/equal opportunity employer, including disabled and veterans.