Tarlton Corporation has served as a St. Louis-based general contracting and construction management firm since 1946. We have built strong ties to the region, excellent working relationships with a wide-ranging list of established and new clients, a commitment to project and workforce diversity, and a carefully laid foundation to promote continued growth. Tarlton is a Women's Business Enterprise as certified by the City of St. Louis, State of Missouri and Women's Business Enterprise National Council.
Tarlton is a closely held, client-driven corporation employing an average of 300 people. Our organizational structure is relatively flat so clients and personnel can benefit from continual access to our executives, who take an active role in all Tarlton operations.
Our range of preconstruction and construction services in the commercial, institutional, industrial, life sciences, healthcare and concrete markets is extensive. Tarlton works on projects diverse in scope and size, in both renovation and new construction.
Our philosophy is simple: Take care of the client first and treat others as we would like to be treated. No project is too large or too small if it’s work a client wants completed.
Join our team!
MAJOR GOALS AND RESPONSIBILITIES
Provide and execute a variety of administrative functions. Be the front line to the executive team and, when required, act as the liaison. Coordination, maintenance, and execution of corporate records is essential and must be handled with professionalism and confidentiality.
- Coordinate and schedule all internal and external meetings, i.e., Board of Directors, Shareholders, Board of Advisors, Annual Company Meeting, Operations Meetings, Project Management Meetings, PD Dinner, Quarterly PM/SPE/PE Meetings, Strategic Planning Sessions, Touch Base sessions, Close-Out and Start-Up Meetings, etc.
- Maintain calendars for the executive team as directed including corporate, association, industry and civic affiliations as well as meeting planning as needed. Heavy calendar management, requiring interaction with both internal and external executives and assistants as well as all levels of operations to coordinate a variety of complex executive and operations meetings.
- Coordinate all corporate travel arrangements and details related to management travel and operations as required/requested.
- Prepare corporate correspondence as needed, i.e., thank you letters, donation letters, etc.
- Write and prepare correspondence for the executive team as directed.
- Processing requests for charitable donations requested by management as well as requests for major contributions to specific organizations/events.
- Provide support for association and committee involvement.
- Coordinate and make reservations for association meetings, including managing Champions for each organization.
- Maintain paper and electronic files for corporate, civic and any subsidiaries, i.e., legal, owner certificate of insurance, community involvement, miscellaneous insurance policies, agreements, jurisdictional, professional development, etc.
- Prepare expense reports as requested.
- Distribute routing, incoming, and outgoing mail.
- Coordinate and manage and corporate subscriptions and manage budget.
- Manage corporate memberships to various entities (St. Louis Zoo, Science Center, etc.) Communicate and coordinate benefits for utilization.
- Maintain matrix of charitable organizations for future donations.
- Attend in-house quarterly administrative meetings.
- Coordinate invitations and responses to client and business development events as needed.
- Coordinate registration, invitations and responses to awards ceremonies and banquets as needed.
- Recording time/hours for executives weekly.
- Employee goodwill – have greeting cards available for special occasions and obtain gift cards for specific occasions per policy.
- And various other duties that may be assigned by the company.
- Provide back-up to human resources when needed.
- Provide back-up for reception when needed.
WORK ENVIRONMENT AND PHYSICAL EFFORT
- Work is normally performed in a typical interior/office work environment.
- The employee may occasionally lift and/or move up to 25 pounds.
- No or very limited exposure to physical risk.
- While performing the duties of this job, the employee is required to sit and talk and hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- The noise level in the work environment is moderate with much activity in area.
- Four years executive administrative experience
- Proficient computer skills, and organizational skills required.
- Excellent communication and interpersonal skills essential.
- Ability to maintain confidentiality always is critical.
- Great Company Culture!
- Competitive Salary
- Medical, Dental, Vision, Life and LTD
- Paid Time Off
- 401(k) with Company Match