Position reports to:


Director of Development

FLSA classification status:


Full time; non-exempt

Pay rate:


 $18.00-$20.00 per hour

Application deadline:


August 29, 2022



SEATTLE REP is seeking a reliable and self-motivated Development Coordinator to join our fundraising team. The Development Coordinator is a key member of the Development department, which is responsible for raising over $8 million annually in contributed funds. This position is responsible for maintaining accurate and consistent donor data, executing timely acknowledgments and mailings, and supporting administrative functions and donor events as needed across the team. Work will be performed in a hybrid in-person/remote environment with the expectation of at least three days in the office each week.



Seattle Rep is committed to producing the highest quality programming, and we believe that our ability to contribute to excellence in the arts depends on building a community whose members come from diverse cultures, backgrounds, and life experiences.


We are part of a growing movement in theater to ensure inclusion of those who have been excluded historically; focusing particularly on racial and ethnic groups, LGBTQ+ people, people with disabilities and women, ensuring they are at the decision-making table, reflected in our



Seattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.



Theater at the heart of public life



Artistic Vitality, Sustainability, Generous and Inclusive Practices



The Development Department is dedicated to relationship-building and growing contributed revenue in support of Seattle Rep’s mission, annual operation, and long-term strategic priorities. The Development Coordinator will help support the success of our fundraising campaigns and appeals through all phases, from cultivation to solicitation and donor stewardship. This position requires a thoughtful and organized team player with computer proficiency and keen attention to detail, as well as clear communication skills.


Typical duties include: 

Update and maintain donor data in the Tessitura CRM database

  • Support the Artistic Director, Managing Director, and Chief Advancement Officer as they cultivate and solicit gifts by tracking daily plan steps, compiling donor histories and research, and entering contact reports and vital information
  • Assist with donor research and data entry as needed, including research for the bi-annual portfolio sweep, Gala, and donor cultivation events


Execute acknowledgments and other mailings

  • Generate and distribute all mass and tailored acknowledgment mailings, ensuring donors are thanked within 2 business days of their contribution and that donor benefits are delivered at the time of receipt
  • Customize acknowledgment letters for individual donors
  • Prepare all large- and small-scale in-house mailings for the Development Department, including solicitation and stewardship pieces, by extracting merge lists from the database, merging and editing documents for gift officer proofing, and printing/stuffing/mailing.
  • Document all outbound donor communications pieces in the Tessitura donor database


Event and administrative support

  • Order and track usage of Development supplies, including stationery, donor recognition and stewardship incentives, donor lounge supplies, and event materials
  • Take RSVPs for complimentary donor stewardship events; update attendance records for all donor stewardship events
  • Merge, print, and collate event materials
  • Draft event invitation copy as needed
  • Provide back-up coverage as needed for critical daily/weekly tasks (including but not limited to gift coding, invoice processing, meeting coordination, and donor lounge support)
  • Support colleagues in executing annual Gala, ongoing donor events, tabling opportunities, receptions, and meetings as needed
  • Take and distribute notes at all full team meetings and at other meetings as needed


Serve as an essential contributor to Seattle Rep’s culture and success

  • Add constructively to the collaborative and collegial health of the organization
  • Add actively and constructively to the equity, diversity and inclusion work of the organization, including attending all-staff training sessions
  • Engage with and strive to embody Seattle Rep’s mission, vision, and values in all aspects of work
  • Help create a culture of philanthropy among staff, Board members, and donors


Minimum Qualifications

  • One year of administrative experience
  • Ability to organize work, set appropriate priorities while working on multiple projects, and meet deadlines
  • Strong attention to detail
  • Effective oral and written communication skills
  • Good interpersonal skills and comfort interacting with donors, trustees, and other stakeholders
  • Ability to work both independently and collaboratively with a team in a fast-paced yet collegial environment
  • Proficiency in Microsoft Office (Word, Outlook, Excel, Teams) and CRM databases, with the ability to learn new software and systems quickly
  • An ability to work some flexible hours as necessary (typically for donor events, and with advance notice)
  • Commitment to or knowledge of racial equity and social justice


Desired Qualifications

  • One year of administrative experience in a not-for-profit institution, preferably a theater or arts organization
  • Familiarity with Tessitura CRM
  • An appreciation for professional live theater
  • Bachelor’s degree or equivalent



  1. Submit a resume detailing related experience and education.
  2. Attach a cover letter that outlines how your related experience and education qualifies you for the position.
  3. Applicants are reviewed the day after the position closes. First round of interviews tentatively scheduled for week of August 26, 2022.


Seattle Rep has a mandatory vaccination policy for all employees, with accommodations for medical and religious exemptions only.


Contact with any questions regarding the application process.


Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at:

Equal Opportunity Employer, including disabled and veterans.

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