Job Title – Reception Area Administrative Assistant
Location – Montgomery, AL, on-site
Resumes will be reviewed continuously.
Rewards of Working at Caddell – Paid vacations, company paid holidays, company joint funding of medical, dental, life and disability plans to full-time employees, 401k, gym membership reimbursement, and use of company condominiums are just a few.
What You Will Do
As a highly visible employee who interacts with customers, partners, vendors, and employees, the Reception Area Administrative Assistant must model The Caddell Way value of being a positive ambassador for Caddell at all times. They will answer and forward calls through a multi-line telephone system and greet visitors to the corporate office. Additionally, this role provides office support by overseeing the reception, distribution and external mailing from the Montgomery office, as well as performing a variety of other administrative tasks, including scanning and indexing of files, and ordering supplies.
- Answers all incoming calls promptly with proper telephone etiquette. Determines purpose of calls and handles inquiries or forwards calls to appropriate personnel or department
- Greets visitors, determines nature of business and notifies employees that visitors have arrived; ensures visitors sign and receive the appropriate security Coordinates building and parking access for visitors as requested.
- Receives and signs for mail; Coordinates the date-stamping, scanning, and distribution of incoming mail.
- Orders all office supplies for various departments, including mailroom.
- Sends out company-wide e-mail announcements as requested
- Makes office-wide announcements via the paging/intercom system.
- Responsible for maintaining and supplying the front lobby area, all break areas, and coordinates meals for meetings as requested.
- Uses Fed-Ex, UPS, and DHL for domestic and/or international shipments. Logs and tracks packages and other designated mail.
- Performs a variety of other company related functions as requested by the Administrative Support Manager or Caddell Management.
- Working Conditions – Office setting, no travel required, full time
- Reporting Structure – Administrative Support Manager
What We Expect
Knowledge, Skills, and Abilities – Strong customer service orientation, typing and computer skills (i.e., MS Word, Excel). Ability to establish effective relationships with office personnel. Ability to engage visitors in conversation. Strong organizational and communication skills. Ability to multitask. Experience with shipping packages with DHL/Fed-Ex from a corporate account preferred, but not required. Security clearance is also preferred.
Education / Experience - Minimum high school diploma/GED and 2+ years of professional office experience required.
Your career matters at Caddell, where there is a strong emphasis on the growth and development of every employee! We’re large enough to take on the most complex construction projects, but we know the contribution of each individual is the key to our success.
Caddell Construction is an Equal Opportunity Employer veterans, disability, and other protected classes under applicable laws and regulations.
COVID-19 Caddell Construction Co., LLC is a Federal Contractor. Under Federal regulations, Federal Contractors are required to comply with requirements related to COVID-19 vaccination mandates. While those requirements are currently stayed, if they were to again go into effect, any individual considered for this position would be required to provide proof of full vaccination status. Failure to comply will result in Caddell rescinding any offer of employment. Full vaccination status is two weeks post the two-dose inoculation (Pfizer or Moderna) or a single-dose vaccine (Johnson & Johnson). There is an opportunity to request an exemption from the vaccine requirement for medical reasons or religious beliefs, subject to Caddell's interactive process under the ADA/ADAAA.
