Position reports to:

Grants Manager

FLSA classification status:

Full Time/Non-Exempt


Full Medical/Dental/Vision coverage; Paid Vacation; Parking & Transit discounts

Pay range:

$21.75 - $24.00/hr

Application deadline:

Sunday, September 25th, 2022


SEATTLE REP is seeking a Grants Associate to join the Development Department’s Institutional Giving Team and provide essential support for obtaining annual funding from foundations, government agencies, corporations, and advocacy organizations. The ideal candidate will have strong writing skills, keen attention to detail, and experience handling multiple projects simultaneously in a deadline-driven environment. Work will be performed in a hybrid in-person/remote environment with the expectation of two to three regular days in the office each week.



Seattle Rep is committed to producing the highest quality programming, and we believe that our ability to contribute to excellence in the arts depends on building a community whose members come from diverse cultures, backgrounds, and life experiences.

We are part of a growing movement in theater to ensure inclusion of those who have been excluded historically; focusing particularly on racial and ethnic groups, LGBTQ+ people, people with disabilities and women, ensuring they are at the decision-making table and reflected in our community.


Seattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.


Theater at the heart of public life


Artistic Vitality, Sustainability, Generous and Inclusive Practices



The Development Department is dedicated to relationship-building and growing contributed revenue in support of Seattle Rep. The Grants Associate drafts grant applications and reports, maintains funder records, supports stewardship of existing supporters, and researches new prospects to help grow Seattle Rep’s institutional funding portfolio. This position reports to the Grants Manager and provides additional writing and events support to the Institutional Partnerships Director for corporate prospects as needed.

Typical duties include

Draft proposals and reports to institutional funders

  • Gather and synthesize information to write proposals, reports, and other communications to institutional funders in support of productions, youth and community arts engagement programs, and other ongoing annual activities
  • Maintain and update Seattle Rep’s library of boilerplate institutional language and standard proposal attachments pertaining to our core program areas
  • Support the Grants Manager and Institutional Partnerships Director in drafting text and attachments for complex, project-based institutional funding requests

Support stewardship of institutional funders

  • Steward a small portfolio of institutional funders and prospects primarily focused on youth arts education and community engagement programs
  • Support fulfillment of reporting requirements for institutional funders
  • Provide administrative support for funder relationships
  • Research and identify institutional prospects for general support and special projects
  • Support foundation, government, and corporate funder events, receptions, and onsite cultivation or solicitation meetings for existing and prospective funders as needed

Facilitate the Institutional Giving team’s use of the Tessitura database

  • Update institutional funder records in Tessitura database, maintaining accurate and comprehensive internal records for all research, communications, and other activities
  • Update the Tessitura database with upcoming application and reporting deadlines
  • Regularly run and distribute database reports for grants calendar of institutional funding requests and requirements

Support department- and company-wide development efforts

  • Establish solid and cohesive working relationships throughout the organization, engaging staff at all levels in fundraising efforts, and promoting interdepartmental communication and collaboration
  • Work with staff across departments to collect and maintain participation statistics for core programs for use in proposals, development communications, and organizational reporting needs
  • Provide support to Development department-wide events on occasional evenings/weekends (with advance notice)
  • Add constructively to the collaborative and collegial health of the organization
  • Add actively and constructively to the equity, diversity, and inclusion work of the organization, including attending all-staff training sessions
  • Engage with and strive to embody Seattle Rep’s mission, vision, and values in all aspects of work
  • Help create a culture of philanthropy among staff, Board members, donors, and funders



  • One year of experience in any aspect of fundraising
  • Strong written and oral communication skills, with the ability to draft new language as well as adapt existing material to create targeted and compelling proposals, reports, and letters
  • Commitment to or knowledge of racial equity and social justice
  • Excellent interpersonal, teamwork and diplomacy skills
  • Keen attention to detail
  • Proficient in Microsoft Office (Word, Outlook, Excel)
  • Familiarity with constituent relationship management databases
  • Demonstrated ability to set priorities and meet deadlines
  • Demonstrated ability to work independently and collaboratively as a member of a team


  • One year of experience in grant writing
  • Bachelor of Arts or equivalent education and work experience
  • Experience working in a theater, arts, or other not-for-profit organization
  • Familiarity with basic prospect research tools
  • Familiarity with the local philanthropic landscape, as well as regional and national arts funders
  • Familiarity with Microsoft Office 365
  • Experience or knowledge of Tessitura



  1. Submit a resume detailing related experience and education:
  2. Attach a cover letter that outlines how your related experience and education qualifies you for the position: and
  3. Include a grant application, solicitation letter, or other persuasive writing sample that represents exclusively or primarily your own work, unedited by others (maximum five pages).


  • All materials will be reviewed after the application window closes.
  • This is not a 100% remote position - some in-person work will be required.

Seattle Rep has a mandatory vaccination policy for all employees, with accommodations for medical and religious exemptions only.

Contact with any questions regarding the application process.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at:

Equal Opportunity Employer, including disabled and veterans.

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