Department/Team: 

 

Production/Production Management 

Position reports to: 

 

Director of Production 

FLSA classification status: 

 

Full-time, Salary, Non-Exempt  

Pay range: 

 

$62,500 - $66,000 per year

Application deadline: 

 

 10/23/2022

 

SEATTLE REP is seeking a resourceful and highly talented Assistant Director of Production to join the Production Department. The Assistant Director of Production is a critical member of the Production Department, helping to facilitate the needs of both Seattle Rep’s mainstage season and its New Play Development Lab, The Other Season.  

 

ABOUT US

Located in Seattle, WA, Seattle Rep is a Tony Award-winning not-for-profit organization and the pre-eminent theater in the Pacific Northwest. SR produces 8 – 10 plays each season (which runs from Sept – June) in our two theater spaces: the Bagley Wright Theater (865 seats) and the Leo K Theater (289 seats). We host nationally recognized artistic programs such as the New Play Program, Public Works Seattle, the August Wilson Monologue Competition, Pay What You Choose performances, and numerous audience enrichment and engagement initiatives, including post-play panels, discussions, and community events.

 

Seattle Rep has a $15 million annual operating budget and an $11 million endowment. In 2019, we launched the first of two consecutive capital campaigns with an initial target of $15.8 million to be raised over the next 3 years, followed by a more robust 7+ year campaign in support of new facilities.

 

Seattle Rep is committed to producing the highest quality programming, and we believe that our ability to contribute to excellence in the arts depends on building a community whose members come from diverse cultures, backgrounds, and life experiences.

 

We are part of a growing movement in theater to ensure diversity, equity, and inclusion of those who have been historically excluded, focusing particularly on racial and ethnic groups, LGBTQ+ people, people with disabilities, and women, ensuring they are part of our decision-making processes and reflected in our programming.

 

Mission

Seattle Rep collaborates with extraordinary artists to create productions and programs that reflect and elevate the diverse cultures, perspectives, and life experiences of our region.

 

Vision

Theater at the heart of public life

 

Values

Artistic Vitality, Sustainability, Generous and Inclusive Practices

 

ABOUT THE POSITION 

The Assistant Director of Production (ADP) will support the Director of Production to create the highest quality art while promoting more humane work practices.  This includes but is not limited to calendar and rehearsal space management, production managing the gala, and providing tech support for the DoP. ADP also production manage Seattle Rep’s New Play Development program, The Other Season.   

 

Typical duties include:   

Production Department Support 

  • Complete season opening and closing paperwork for each union partner  
  • Liaise with other departments, then lead production’s roll in executing the gala 
  • Promote and lead practices for good digital file hygiene 
  • Supply support in tech rehearsals as needed and arranged in advance with Director of Production 
  • In collaboration with Director of Production, build file structures in TEAMS 
  • Help maintain the upkeep of the production office 

 

Supervise 

  • Professional Artists Training Program Production Management apprentice 
  • Create learning opportunities for apprentice and offer feedback 
  • Encouraged to supervise in partnership with other departments, any EDI groups that currently exist or the creation of new ones 

 

Production Manage the New Play Development Lab, The Other Season 

  • Support the General Manager in creating contracts and check requests for Playwrights, Directors, and any additional creative team members on a project 
  • Hire and support, when needed, Stage Manager and union crew 
  • Create rehearsal and reading schedules in conjunction with Associate Artistic Producer, Creative team, and Project Stage Managers 
  • Coordinate with Company Management regarding all artists' travel and housing 
  • Create and distribute contact sheet  
  • Run production meetings for each project which includes marketing, development, patron services, and front of house  
  • Proof program 
  • Prep and lead first day of rehearsal schedule in collaboration with Company Management, COVID safety, HR, Stage Management, and Creative Team. 
  • Attend rehearsals and proactively problem solve any issues that arise 
  • Host any pre or post reading receptions 
  • Book space in coordination with other events in the building 
  • Work with finance to create show codes for each project 
  • Create a budget for each show and keep diligent records of expenses for forecasting 
  • Provide budgets to Development department for grant applications 
  • Correspond, in collaboration with the General Manager, with AEA on all New Play Development workshops 
  • Film and upload archival recording of workshop presentations 

 

Support production-oriented meetings: meet & greets, show-specific production meetings, and departmental meetings  

  •  Preparation for first day of rehearsal, including set-up of space, hospitality, and design presentation materials  
  • In collaboration with the Director of Production, create agendas for weekly production department meetings  
  • Take notes for meetings, as requested 
  • Attend all company EDI meetings 
  • With Company Manager, run Company Business on first day of rehearsal for all regular season and new play productions/workshops  
  • Schedule and note union negotiations 

 

Space Management 

  • Use space calendars to support building-wide logistics and needs regarding rehearsal spaces  
  • Help facilitate Rep organized meetings and events that are in rehearsal spaces 
  • Partner with the Production Finance Associate to facilitate rentals 

 

Minimum Qualifications 

  • Minimum 2 years experience in Production or Project Management 
  • High school diploma or GED 
  • Thorough knowledge of Windows-based computer software - Access, Excel and Microsoft Word 
  • Commitment to or knowledge of racial equity and social justice  
  • Attentive to detail and able to meet tight deadlines  
  • Previous experience working with and interpreting language in union partner contracts 
  • Possess emotional intelligence to support a collaborative work environment 

 

Desired qualifications 

  • Desired 3-5 years experience in Production or Project Management 
  • Dedication to storytelling through theatre 
  • Strong interpersonal, teamwork and diplomacy skills  
  • Sense of humor and ability to act with grace under pressure  
  • Flexibility with reprioritizing daily work flow 
  • Bachelor’s degree or equivalent training and experience 

 

TO BE CONSIDERED 

  • Submit a resume detailing related experience and education.  
  • Attach a cover letter that outlines how your related experience and education qualifies you for the position. 
  • Applicants are reviewed the day after the position closes 10/23/2022

 

Seattle Rep has a mandatory vaccination policy for all employees, with accommodations for medical and religious exemptions only.

 

Contact hr@seattlerep.org with any questions regarding the application process.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at: HR@SeattleRep.org

Equal Opportunity Employer, including disabled and veterans.

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