Position Title:  A/P & G/L Coordinator

Department:  Finance

Reports to:  Director of Finance

Position Summary: 
To perform many of the accounting functions necessary to help ensure the smooth operations of the Finance Department.

Essential Job Functions:

Process cash disbursement, ensuring support documentation and accuracy.

Monitor bank accounts daily verifying ACH transactions and tracking for monthly report. Review daily Positive Pay reports for exceptions.

Update A/P and general ledger entries scanning to Docushare online files.

Review, monthly, quarterly, and year-end payroll & process year-end A/P reports.

Maintain and reconcile employee payroll deductions with expenses and Accounts Payable to the General Ledger.

Process payroll and submit timely to Arcoro for processing.

Maintain A/P Vendor, A/P Waiver and Employee payroll files

Prepare monthly general ledger entries for grant processing

Track grant expenses and prepare reports for grant administrator

Update Employee 401K Contributions & process employee disbursement requests.

Assist in the audit process

Supports achievements of agency’s mission and vision and reflects its values in work behavior.

Perform all other duties as assigned.

Essential Job Requirements


Associate degree in accounting or the equivalent in job experience, preferred

Minimum of three years' experience in a financial position, preferred


  • Excellent problem solving, decision-making and negotiation skills.
  • Leads by example and action in a professional and respectful manner.
  • Excellent written and verbal communication skills.
  • Ability to communicate agency mission to clients, staff, and volunteers.
  • Ability to interpret regulations and standards to staff and vendors.
  • Ability to define problems, collect and analyze data.
  • Ability to work independently or in a team environment.
  • Ability to exercise discretion and independent judgment with respect to matters of significance.
  • Ability to work with various groups and individuals including older persons, state and local elected officials and other human service agency personnel.
  • Strong organizational skills and ability to work on various projects at one time.
  • Acute attention to detail.



MS Office including Access, Excel, Word, etc. and Software programs specific to the agency for data gathering.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee is frequently required to sit at a computer for long periods of time. May be required to perform repetitive motions of the hands, fingers and wrists to perform data entry. The employee may be required to lift and/or move up to 15 pounds. The employee must travel in all kinds of weather and have reliable transportation.



Equal Opportunity Employer, including disabled and veterans.