DHA HOUSING SOLUTIONS FOR NORTH TEXAS

JOB VACANCY

NOVEMBER 2, 2022

 

JOB TITLE:               EXECUTIVE ASSISTANT
SALARY RANGE:     NEGOTIABLE

LOCATION:               EXECUTIVE OFFICE

 

Summary:  Under general supervision of the Senior Vice President and Chief Operating Officer, provides complex secretarial and administrative support to both the President and CEO and Senior Vice President and COO, requiring exercise of independent judgment and initiative.

 

Essential Job Functions:  The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification.  Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
  • Schedule meetings and appointments, ensures executive management is prepared and in possession of materials and information required for meetings, conferences and other scheduled events, maintains list of professional contacts and manages travel itineraries
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Represents the executive by attending meetings in the executive's absence; speaking for the executive, provides executive summaries and follows up coordinating further action
  • Monitors work flow and assignments, follows up to ensure accurate and timely completion of work
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Maintain an organized filing system of paper and electronic documents
  • Develop and sustain a level of professionalism among staff and clientele
  • Monitor and evergreen web site content
  • Prepare reports, correspondence and presentations. Maintains confidential files
  • Arrange corporate events to take place outside of the work place, such as fund-raising events and staff appreciation events, complete special projects and other duties as assigned
  • Explain nature of DHA programs, procedures and services to clients; maintains absolute confidentiality of work-related issues, client records and DHA information
  • Supports the relationship between DHA and the constituent population by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and DHA staff
  • Enthusiastically promotes the President/CEO’s priorities for the operations of DHA

Knowledge and Skills:

  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Exemplary planning and time management skills
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanor
  • Ability to know and adhere to DHA policies and procedures
  • Exceptional skill in organizing work and detail orientation
  • Proficiency in making accurate calculations, analyzing data and creating appealing reports, documents and presentations.
  • High level verbal and written communications skills, proficiency in English
  • Exceptional ability in interacting with people of different social, economic, and ethnic backgrounds.

 

MINIMUM QUALIFICATIONS:

Bachelor’s Degree and two (2) years of Executive Assistant administrative experience; OR an equivalent combination of education and experience.

Valid Texas Driver’s License Required.

 

DEADLINE TO APPLY: Open Until Filled

 

Explanation of Hiring Process

Thank you for your interest in job opportunities with the Dallas Housing Authority.  All applications for open posted positions must be submitted via on-line at www.dhantx.com. No on-line applications will be accepted after the noted closing date on the announcement. We encourage you to visit our website often to view and apply for vacant positions with the agency.

 

DHA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity and all employees and applicants are treated equally without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

Applicants are considered for all positions, and all employees are treated during employment without regard to race, color, national origin, religion, sex, disability, sexual preference, gender identity, genetic information, veteran status, familial status or age.

We perform drug and alcohol testing and criminal background checks on all individuals offered a position at Dallas Housing Authority.


All offers of employment are conditional upon verification of information obtained as the result of DHA's investigation and testing.

Any misstatement or omission of a fact relevant to original appointment or nature of work assignment will result in dismissal later.

Answer every question.

 

Applicant Notice:
Only one (1) position can be applied for on an application.

All sections of the application must be completed. Incomplete applications will not be processed. Any request for information on the application that does not apply, the applicant should write “N/A” in that field.

A Resume will not be substituted for completing the Employment History section on the application.
A P.O. Box address will not be accepted for the address. The Application will not be processed without a physical street address.

 

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