JOB PURPOSE / SUMMARY

The Fleet Analyst will perform administrative & accounting duties in support of the Fleet Manager.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Performs administrative/clerical duties for the purpose of assisting the Fleet Maintenance Manager in the performance of their work and the efficient operation of the maintenance Department
  • Attends meetings for the purpose of conveying and/or gathering information required to perform functions
  • Responsible for completing equipment & maintenance accounting tasks for month end close, job costing, & equipment costing
  • Filing of all IFTA, HUT, & DOT monthly, quarterly, and yearly returns as required.  Coordinating with Fleet Administrator on the status of NY HUT decals, IFTA renewal, UCR filing, ETC
  • Prepares reports for the Fleet Manager and Fleet Director as needed
  • Maintains various records and compiles pertinent information for the Fleet Manager and Fleet Director's use
  • Generate Key Performance Indicators (KPI) report(s) from CMMS data. Define and produce standard maintenance reports on a weekly, monthly, and as needed basis
  • Participate in CMMS modifications and conversions
  • Assist the planners, schedulers, and any other personnel in the Fleet Maintenance Department in supporting them in the completion of their work activities as directed by the Fleet Manager.
  • Performs other functions as requested by the Fleet Manager
  • Review all vendor invoices associated with Fleet Maintenance and submits them to Fleet Manager for approval
  • Setup and maintain GPS units & software, along with distributing weekly reports to leadership on vehicle and equipment idling, speeding, and other various reports to help monitor and manage the company’s assets
  • Onboards new equipment and vehicle specifications into CMMS system.  Retires assets upon auction or sale in CMMS to maintain an accurate asset inventory

 

SOFT SKILLS

  • Ability to communicate effectively with individuals and groups in both verbal and written
  • Willingness to become knowledgeable regarding select policy regulations and legal requirements as related to maintenance and transportation
  • Ability to perform multiple technical tasks to manage electronic records
  • Ability to prioritize work and make good decisions
  • Ability to work under standardized instructions and or routines provide information and or advising others and operating within a defined budget and more financial guidelines

MINIMUM REQUIREMENTS

  • Bachelor’s degree in Accounting or similar field of study
  • Administrative experience in maintenance transportation construction or combination of experience and education
  • Knowledge of office procedures and basic bookkeeping procedures; data input
  • Maintain confidentiality of records and correspondence
  • Effectively use a variety of computer programs to include but not limited to Microsoft Office and complex database programs

Benefits Package:

Medical, Dental, Vision, Life Ins., Paid Time Off, Paid Holidays, 401(k) with company match, Employee Stock Purchase Plan, Bonus Program, Education Assistance, Training & Development

 

We celebrate diversity and are committed to creating an

inclusive environment for all employees

 
Equal Opportunity Employer, including disabled and veterans.
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