Job Title: Administrative Assistant

Don't wait for opportunities to happen. Energize your career with us! Join the AES team and get started on a rewarding career with best-in-industry training, systems and tools—in addition to serious room for advancement.

Asplundh Engineering Services leverages more than 100 years of experience to provide a superior, single-point solution for engineering, design, planning, and testing services to transmission, distribution, substation, and renewable infrastructure markets across the United States.  We source and integrate the collective might and expertise of our team members to ensure best-in-class, end-to-end service.

Job Type: Full-Time +, Non-Exempt

Pay: $18.00 per hour.

Benefits:

• Medical, dental, and vision coverage starting day one
• Retirement plan
• Company-provided life insurance
• Supplemental life insurance with spouse and child coverage options
• Choice of voluntary Aflac supplemental insurance programs
• Long-term disability
• Pre-paid legal plan
• Employee Assistance Program (EAP)
• Paid time off
• Paid holidays
• Various employee discount programs and resources

Essential Functions & Responsibilities:

• Assist with recruiting and onboarding activities.
• Responsible for assisting with the day-to-day operations of the engineering office.
• Source potential candidates from job posting sites (AES, Monster, Indeed, Linkedin college career, etc.).
• Learn to identify valid job candidates.
• Contact identified candidates, handle initial phone interviews, and schedule additional phone and/or in-person interviews.
• Attend meetings to understand hiring priorities for week, month, and quarter.
• Maintain recruiting database.
• Establish and maintain a social media presence for the recruiting department.
• Coordinate onboarding process for new hires including background checks, drug screens, E-verify, and I-9.
• Responsible for processing all reports and deliverables including but not limited to consistency, proof spelling, and grammar.
• Responsible for accurately maintaining the project database/server for organization and accuracy.
• Assist in the coordination and logistics of trade shows and customer relations including registration, travel and lodging, preparation of company informational materials, and promotional items.
• Responsible for creating job orders using AES’s Operations Management Software (OMS) and distributing the job orders to the appropriate internal departments as needed and directed by the Manager.
• Generating and tracking proposals internally and externally on Salesforce
• Responsible for creating and submitting purchase orders using the OMS system and submitting PO’s to vendors and to the corporate office, as requested by the Manager.
• Responsible for assisting in tracking project financials.
• Perform additional tasks as directed by the Regional or Staffing Managers as needed from time to time.

Minimum Qualifications:

• Must be 18 years of age or older.
• Strong phone and email skills (good verbal and written communication).
• Excellent computer skills (MS Office, databases) and solid social media knowledge.
• Organized, dependable, and able to multitask with attention to detail.

Education & Experience:

• Administrative assistant experience is required.
• A recruiting or telesales background is preferred.
• Experience with Salesforce is preferred.

Pre-Screen:

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background and/or MVR check.

License & Certifications:

• Driver's License Required.

About Us:

The AES family of companies supports electric, gas, renewable energy, and telecom infrastructure to maintain essential services for our customers and communities. It's important work that helps ensure the safe and reliable delivery of the utility services we all increasingly depend on for quality of life.

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation.  Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.