Construction Administrative Assistant

Reporting to: Office Manager

Status: Non-Exempt $40,000-$60,000

Job description

indus is a family-owned and operated business that has been serving the northeast for over 65 years. We have a PEOPLE first culture full of hard-working employees and we strive to provide the best working environment possible. Our clients have come to expect only the best service and professionalism from our team. We seek to hire people with a proactive mindset and the ability to work independently as well as with a team. Our goal at indus is to provide opportunities for employees to develop a career, not just another job.

Job Purpose

This role should provide administrative support to the office and offsite marketing and sales team by answering phones, directing visitors, disseminating mailings, and coordinating marketing/sales initiatives.

Duties & Responsibilities

• Answer/direct/screen mainline phone calls to the appropriate recipients;
• Greet and direct visitors in the front office;
• Sort/disseminate/scan mailings to the appropriate party;
• Coordinate and track Sales Team association memberships & events;
• Research, order, and create Purchase Orders for Sales Team promotional items;
• Manage office supply levels and coordinate reordering;
• Coordinate catering for company trainings, events, and round tables;
• Arrange travel for team members;
• Respond to internal/external inquiries;
• Aid in administrative tasks during the height of our season;
• Perform any other administrative tasks as required.

Qualifications

• High school diploma or equivalent certification required;
• Minimum 0-3 years previous related experience;
• General knowledge & understanding of the construction industry is preferred;
• Possess excellent written & verbal communication skills and be able to effectively communicate with the field, management, and office staff alike;
• Proficient in Excel preferred;
• Must be detail oriented and highly organized;
• Successfully work in a fast-paced work environment;
• Work under pressure in a deadline driven environment;
• Must be proactive and solution oriented;

Working Conditions/ Physical Requirements

• Requires extensive computer use for long periods of time;
• Noise level is typically quiet in the office;
• Required to stand, walk, use hands or fingers to probe, handle, or feel and reach with hands or arms;
• Required to sit for long periods;
• Required to listen and respond in a professional manner;
• Occasionally required to lift and/or move up to 25lbs;

Benefits Offered:

• 401(k) and Pension 
• Employee assistance program
• Flexible spending account
• Health savings account
• Health insurance
• Dental insurance
• Vision insurance 
• Life insurance
• AD&D insurance 
• Paid time off
• Referral program