McGuire and Hester is a construction company that provides complete site work services: pipelines, grading paving, concrete, landscape and mechanical.  In addition to traditional project delivery methods, we are involved with design build projects and alternative delivery methods.  McGuire and Hester has played an integral role in the construction of many of Northern California’s most recognizable landmarks and infrastructure projects. Our storied past crosses more than nine decades.  Our mission statement is, “Together We Build Things Right” which encompasses our business philosophy as well as our values and culture.  We have a team environment that focuses on the greater good, resulting in a fantastic place to work that positively impacts our business partners and community.

Job Summary

An Estimating Assistant organizes all administrative functions of the Estimating Department to optimize efficiency and accuracy.


Reports to

Estimating Administrative Manager


Key Communication Partners

Executive VP Estimating, Operations Managers, Estimators, Construction Technology Manager, Project Engineer- Estimating, Business Development Manager, Marketing Coordinator

Typical Duties

  • Ensures that original plans and specs are recorded and are properly filed in the job files.
  • Orders plans and specs as directed by the Executive VP Estimating or Operations Manager.
  • Reviews bid documents for critical information, enter data into the Bid Database and distributes to the Estimator.
  • Order Bid Bonds as required.
  • Prepares bid documents for execution.
  • After the bid, ensure that all information entered in to Bid database complete and accurate; follow up with the estimator and owners as appropriate.
  • Update bid and takeoff schedule.
  • Organize weekly bid schedule, order plans and specs, subcontractor advertisement, DBE good faith efforts, standard specs updates, bid result database, file reorganization or complete bids and soil reports, follow-up of unit price from other contractors and marketing database.
  • Maintain weekly estimating meeting agenda.
  • Set up and distribute Smart Bid invitations.
  • Set up and maintain sub and material suppliers RFP system.
  • Review bid documents with Estimator for accuracy and completeness prior to them being sent from the office.
  • Request bid and specifications refunds as appropriate.
  • Assist with company marketing program.
  • As necessary, assist with bid deliveries to the owner leaving ample time to complete bid documents over the phone with the estimator.
  • Understands the duties of the Executive VP Operations/Operations Manager and assists in administrative duties whenever possible.
  • Perform all required advertisement to subcontractors as required in a timely manner to ensure bid requirements are met.
  • Maintain good client and business partner relationships (with Surety Agent, Insurance Agent).
  • Reward and recognize others for their contributions to the company.



To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Education and Experience: A.A. or bachelor’s degree preferred, three or more years administrative support experience, previous construction experience preferred
Language Skills: must be able to read and write in English
Mathematical Skills: understanding of basic business math
Reasoning Ability: apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables
Computer Skills: Ten-key by touch; must type at least 50 wpm, must be fluent with Google workspace. Individuals in the position will also need to be able to learn new technologies as they evolve or are implemented.
Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers and agencies
Certificates, Licenses, Registration: Notary helpful but not required


Besides a competitive salary and the best retirement package in the industry we offer:

  • Company Vehicle
  • Family medical, dental and vision
  • Company Stock (ESOP)
  • 401k Employer Match
  • Bonus Program
  • Continuing Education Reimbursement
  • PTO
  • Paid Holidays
  • Paid Sabbatical Program
  • Personal Financial Planning

We are confident that our retirement plan is the best in the industry.

$25-30 hourly compensation based on skills, experience and knowledge

McGuire and Hester is an Equal Opportunity Employer.  Applicants are considered on the basis of skills, experience and qualifications without regard to pregnancy, childbirth or related medical conditions, race, religious creed, color, genetic information, gender, gender identity, gender expression, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sexual orientation, military or veteran status, union affiliation and any other basis protected by federal, state, local law, ordinance or regulation.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: 510-632-7676

Equal Opportunity Employer, including disabled and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: EnglishSpanishArabic - Chinese


If you want to view the Pay Transparency Policy Statement, please click the link: English