Title: Front Desk Administrative Assistant

Average Pay: $18-$20 per hour

Expected Hours: Monday through Friday, 8 am to 4:30 pm

Primary Purpose: To provide support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.


  • Primary person to answer phone calls. Answer, screen and transfer inbound phone calls.
  • Greeting guests when coming to our office.
  • General clerical duties (Filing, Scanning, Data Entry and Printing).
  • Coding and Entering Approved Vendor invoices in QuickBooks accounts payable.
  • Cutting checks weekly from list provided by the CFO.
  • Fold and mail checks after they have been signed.
  • Reconcile monthly Vendor payable statements.
  • Collect W-9’s from vendors.
  • Inventory and Order office supplies.
  • Order office lunches for meeting when needed.
  • Sort and distribute mail.
  • Keeping office area presentable.
  • Contact vendors for repairs on company equipment.
  • Water office plants.
  • Make sure office is locked at the end of each day.
  • Other duties to be assigned.


  • Excellent telephone etiquette.
  • Dependable
  • Must be a self-starter, be able to take initiative.
  • Excellent verbal and written communication skills.
  • Proven track record of producing accurate work including spelling, grammar and high level of attention to detail.
  • Excellent organizational skills. 
  • Good problem-solving skills and positive, team-oriented attitude.
  • Knowledge of Microsoft office products is required.
  • Experience in working with employees and in an office environment.
  • Proven ability to effectively maintain professionalism when dealing with employees, customers, vendors, management and co-workers.
  • Ability to work independently, multitask/manage multiple projections simultaneously and achieve results on deadlines.


  • All Duties up to date by the end of each week.
  • No Forest Fires.



  • Customers First
  • Can Do Approach
  • Does the Right Thing
  • Always Be Positive
  • Relationships Matter
Equal Opportunity Employer, including disabled and veterans.