Title: Front Desk Administrative Assistant

Average Pay: $18-$20 per hour

Expected Hours: Monday through Friday, 8 am to 4:30 pm

Primary Purpose: To provide support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

ESSENTIAL DUITES & EXPECTATIONS:

• Primary person to answer phone calls. Answer, screen and transfer inbound phone calls.
• Greeting guests when coming to our office.
• General clerical duties (Filing, Scanning, Data Entry and Printing).
• Coding and Entering Approved Vendor invoices in QuickBooks accounts payable.
• Cutting checks weekly from list provided by the CFO.
• Fold and mail checks after they have been signed.
• Reconcile monthly Vendor payable statements.
• Collect W-9’s from vendors.
• Inventory and Order office supplies.
• Order office lunches for meeting when needed.
• Sort and distribute mail.
• Keeping office area presentable.
• Contact vendors for repairs on company equipment.
• Water office plants.
• Make sure office is locked at the end of each day.
• Other duties to be assigned.

Requirements:

• Excellent telephone etiquette.
• Dependable
• Must be a self-starter, be able to take initiative.
• Excellent verbal and written communication skills.
• Proven track record of producing accurate work including spelling, grammar and high level of attention to detail.
• Excellent organizational skills. 
• Good problem-solving skills and positive, team-oriented attitude.
• Knowledge of Microsoft office products is required.
• Experience in working with employees and in an office environment.
• Proven ability to effectively maintain professionalism when dealing with employees, customers, vendors, management and co-workers.
• Ability to work independently, multitask/manage multiple projections simultaneously and achieve results on deadlines.

Measurables:

• All Duties up to date by the end of each week.
• No Forest Fires.

VISION CORE VALUES MUST HAVE:

• Customers First
• Can Do Approach
• Does the Right Thing
• Always Be Positive
• Relationships Matter