Summary Description: WJ Palmisano, LLC is seeking a skilled and experienced Executive Assistant to provide comprehensive support to our CEO as they lead our company into the next phase of growth and success. The Executive Assistant to the CEO will play a pivotal role in ensuring the smooth operation of the CEO's office by managing a wide range of administrative, organizational, and strategic tasks. The successful candidate will have excellent communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information with the utmost professionalism.

Responsibilities and Duties:

• Efficiently manage the CEO's calendar, schedule meetings, appointments, and travel arrangements to optimize their time and productivity.
• Coordinate and prioritize internal and external meetings, ensuring that all logistics are seamlessly handled.
• Act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
• Draft, review, and edit emails, reports, presentations, and other documents on behalf of the CEO.
• Welcome and escort guests of the CEO when visiting headquarters.
• Arrange all aspects of travel for the CEO, including flights, accommodations, transportation, and itinerary planning.
• Assist with special projects, initiatives, and events as directed by the CEO, ensuring deadlines and deliverables are met.
• Prepare agendas, documents, and presentations for meetings, ensuring all necessary materials are organized and distributed in advance.
• Take accurate meeting minutes and follow up on action items, tracking progress and deadlines.
• Coordinate CEO leadership and strategic planning meetings.
• Handle confidential and sensitive information with the highest level of discretion and integrity.

Key Competencies:

• Exemplifies Palmisano's core values: Safety Always, Renegade Mentality, Sweep Floors, Build Relationships, Absolute Integrity.
• Flexibility & Responsiveness- Recognizes and responds to unanticipated events and requirements. Willing to do whatever is necessary to get the desired results.  Reacts quickly in responding to needs of projects, teams, etc.
• Organization and Planning - Takes a methodical approach to planning daily activities.
• Interpersonal Skills - Establishes cooperative, collaborative, trusting relationships with co-workers and business contacts.
• Communication - Communicates with co-workers and business contacts effectively through written, verbal, and non-verbal communication as well as excellent listening.
• Tech Savvy - The ability to adapt quickly to rapidly changing technology is key.
• Results Oriented - Ensures that one’s own and/or others’ work and information are complete and accurate, focused on achieving the desired result no matter what. Never using “that is not my job” as a mindset
• Driven to collaborate and innovate.

Preferred Qualifications:

• Bachelor's degree or 3+ years of professional work experience
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software and productivity tools (Microsoft Office, etc.).
• Discretion and professionalism when handling confidential information.
• Problem-solving skills and a proactive approach to overcoming challenges.
• High attention to detail and accuracy.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Competencies:

• The ideal candidate is a team player who possesses a passion for big-picture thinking and problem-solving while having the technical ability and detail-orientation to design and implement solutions.
• Believes in a TEAM OF TEAMS approach. Understands that we create our best work when we collaborate and get things done together. Looks out for our team members’ well-being and always “has their back.”
• Brings a HUNGER to achieve goals and does whatever it takes to get results. Contributes to the team wherever and however needed and is HUMBLE to take on tasks outside of regular duties.
• Brings a RELENTLESS PURSUIT of a smarter and better way to do things. Continuously seeking to create a better construction experience for all stakeholders. Brings solutions, not problems, to the table.
• Highly self-aware and is SMART in how they show up for others. Knows what others need from them to be successful. Transparent and honest with all team members. Embodies the Impetus Core Values.

WJ Palmisano, LLC is an Equal Opportunity Employer.