Job description
Receptionist / Admin Assistant
KASA, one of the leading heavy-civil construction engineering companies in Southern California, is seeking a Receptionist / Admin Assistant who desires to be part of a talented team bidding high profile projects across Southern California.
What You’ll Do:
- Providing administrative office support as needed may include assistance with Estimating, Project Management, Payroll Department, HR or General Office duties
- Scan, sort and/or route invoices for approvals
- Enter Invoices in Accounting Software ( Foundation Software )
- Verifying the accuracy of Invoices by cross-referencing Shipper Tickets and Purchase Orders
- Gather proper releases, certified payrolls, etc. from Subcontractors
- Gather proper releases from all other Vendors
- Verify Pre-lims on file for each vendor
- Review and rectify statements and job material tickets
- Preparing all Invoices for timely payment
- Negotiate Invoices and Credits as necessary
- Verify vendor statements reconciliation
- Locate and retrieve invoice backups, maintain return receipts, file payments, and route as needed
- Filing various documents
- Diligently work in a deadline-intensive work environment and possess organizational and multi-tasking skills as needed
- Data Entry on Credit Card Transactions
We’re Looking For:
- Functions effectively as part of a team
- Computer proficiency and the ability to adapt to new innovations and processes
- Strong written, communication, and problem-solving skills
- Excellent time management and organizational skills
- Good math/accounting skills
- Strong Typing Skills
- General understanding of the industry
- Ability to maintain discretion and confidentiality at all times
- Ready and willing to learn new skills to enhance their career growth
- Ability to work under pressure and be versatile throughout the company
- Uphold etiquette and professionalism with vendors, employees and the management team
- Bring new ideas to help streamline processes
- Honest and Reliable
- Passive aggressive attitude
- Neat and orderly
- Ability to work independently and take initiative
- Fit in our company culture
- Excellent attitude
- Must have reliable transportation
- Willingness to work overtime if necessary
KASA is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.
Benefits
100% Health Insurance
100% Dental Insurance
401K Profit Sharing Plan
Paid Time Off
Vacation Pay
Sick Days
Company Perks
Discretionary Bonuses
Modern and clean work environment
Job Type: Full-time
Experience:
- Accounts Payable in Construction: 2 years (Preferred)
- Understanding Prevailing Wage / Public Works Projects ( Preferred )
- Bilingual in Spanish preferred
- Use of Accounting Software ( Foundation Software ) preferred
Education:
- High school or equivalent (Preferred)
- College Degree in Accounting ( Preferred )
Benefit Conditions:
- A waiting period may apply
- Only full-time employees are eligible
Work Remotely
Job Type: Full-time
Salary: $17.00 - $25.00 per hour
Benefits
- 401(k)
- Dental Insurance
- Health insurance
- Paid time off
Schedule:
- 8-hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
KASA’s Core Values
- Safety – Live by the “KASA” Safety Culture
- Be Fair and Firm
- Preserve Our Reputation
- Respect All
- Have a Positive Attitude
- Lead by Example
- Take Ownership & Be Accountable
- Be a Team Player
- Be Proactive, Not Reactive
- Hit The Metal When It’s Hot
- Think Outside The Box
- Work hard, Play Hard
- Care For Our Employees, Our #1 Asset
KASA Safety Culture
- Knowledge
- Awareness
- See Something, Say Something
- Alive
