The AP/AR Specialist is responsible for the day-to-day management of accounts payable along with producing a high-volume of customer invoices, review all back up documentation received from contractors and answer inquiries regarding billing and provide requested invoices. This position is responsible for overseeing and administrating the company wide Comdata credit card program. The AP/AR Specialist will be required to be familiar with contract terms and conditions related to billings. Attention to detail, self-motivated and problem-solving skills are essential for success in this role.

Responsibilities

• Read and understand contracts, especially related to payments and subcontract terms
• Review all job-related payable invoices in conjunction with project manager
• Thorough knowledge of AIA documents
• Prepares all monthly project billings to include both lump sum and time and material projects
• Gathers supporting documentation for cost plus and time and material project billings
• Maintain job/subcontractor relationships
• Work in conjunction with Accounting Manager
• Follow up on all accounts receivable past due balances
• Coordinates all sub payments
• Willingness to take initiative - must be proactive, not reactive
• Maintain a positive work atmosphere by acting and communicating in a manner that facilitates constructive relationships with customers, clients, co-workers and management
• Data entry of invoices for payment; scanning of invoices and linking to accounting software
• Daily maintenance of unapproved invoices per Approver notes
• Preparing the weekly payables work files and submitting for approval. Processing payments via ACH, S-Credit and checks
• Review of vendor statements and returning vendor calls on past due invoices
• Monthly/Quarterly sales & use tax reconciliation and returns
• Enrolling new vendors in the S-Credit payment system
• Monthly S-Credit reconciliation
• Administration of Comdata p-cards including ordering new cards, credit limit updates and fraud alert point of contact

 Position Requirements

 Education, Knowledge & Experience

• At least 2 years accounts payable experience, or equivalent combination of education and experience
• 3-5 years of project billing experience 
• Excellent time management and planning skills
• Organizational skills are critical for success
• Construction experience is strongly preferred
• Strong written and oral communication skills; ability to communicate with all levels

Personal Attributes

• Ability to deal with situations involving sensitive and confidential company issues.
• High degree of accuracy required
• Great attention to detail
• Strong customer service skills
• Able to write reports, business correspondence.
• Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
• Able to perform duties independently.
• Computer skills: Microsoft Office applications

Physical Demands

• Nature of work requires an ability to operate standard business office equipment.
• Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.

Work Conditions

• Work performed in a general office environment.
• Requires periodic participation and attendance at company events and meetings.
• May require availability for overtime hours and some travel.

 Benefits

• Medical Insurance
• Dental and Vision Insurance
• FSA or HSA
• PTO
• 401K with Company Match
• ESOP
• Short and Long Term Disability
• Life Insurance

We are an Equal Opportunity and E-Verify Employer