PROJECT ADMINISTRATOR – SERVICE PROJECTS

ColonialWebb is seeking a detail orientated, friendly, , and customer service-oriented  Project Administrator to join our Service Department Projects Team! The ideal candidate will be organized, proactive, and dedicated to delivering exceptional service, ensuring seamless project execution and client satisfaction. This position is essential to keeping our business moving forward on all cylinders and culture fit is critical. In this role, the individual needs to be a team player that is eager to contribute right away, is tech-savvy, possess strong communication skills, and thrives working in fast-paced work environments. 

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb:

• Competitive wages
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives 

A day in the life:

• Process job setups, and document and process job close out
• Communicate day to day activities of the employees with the Field Supervisor and maintain a physical schedule of events
• Assist with coordination and scheduling of sub-contractors, and deliveries (i.e., crane lifts, equipment rentals, deliveries)
• Process payroll entry for technicians, and job accounting including billing, change orders, etc.
• Serve as backup for local service dispatching activities as requested; assist with local phone coverage
• Become proficient at entering and retrieving data from ColonialWebb’s operating system and document storage system (Penta an OnBase)
• Order and track equipment for sales and field personnel; provide updates PMs and field supervisors
• Complete and file permits, call-in and track inspections, as requested
• Gather and copy job close out data (O&M documents, As-built drawings, and air balance reports) for delivery to the customer

You should have:

• Current or previous work experience in the Construction or Building Service industry providing administrative support
• Service coordination or project management experience for a service contractor (preferably mechanical, plumbing, or electrical)
• Ability to work independently without direct supervision 
• Courage to make informed decisions without outside input 
• Organizational and superior follow-up skills
• Ability to handle a fast-paced workload and work under pressure with last minute time constraints
• Ability to deal diplomatically and communicate effectively with internal and external customers

Apply online: www.ColonialWebb.com/careers.

EOE M/W/Disability/Vets