Overview 

The Accounting Assistant supports the CFO and Controller by maintaining complete and accurate payroll records, processing payroll, managing a Purchase Order (PO) system, and coding and entering vendor invoices. 

Primary Responsibilities / Essential Functions 

The following duties outline the primary responsibilities of this role. This list is not exhaustive and may be adjusted as necessary. 

Payroll 

• Review finalized employee timecards with attention to detail, including GPS verification. 

• Enter per diems, holiday pay, and vacation. 

• Import hours into Payroll System. 

• Process payroll, per diems, and mileage reimbursements. 

• Ensure appropriate documentation accompanies each payroll. 

• Verify the accuracy of payroll reports. 

Accounts Payable 

• Open mail, code invoices, and route them for approval. 

• Enter invoices into the accounting system, making revisions as needed. 

• Record credit card charges. 

• Request and maintain Certificates of Insurance (COI) and W-9 forms for new vendors. 

• Maintain current vendor records, including COI and W-9 files. 

• Follow up on payable issues promptly. 

• Enter POs and match them to received invoices. 

Administrative Support 

• Follow company and project rules, policies, and procedures. 

• Perform additional duties as assigned by the Controller or CFO. 

Skills, Abilities, and Knowledge 

To succeed in this role, the Accounting Assistant must demonstrate: 

• Work Ethic and Professionalism 

• Strong motivation and sense of urgency. 

• Punctuality and preparedness. 

• Knowledge of company procedures and policies. 

• Integrity, honesty, and trustworthiness. 

• A positive attitude and teamwork skills. 

• Problem-Solving and Productivity 

• Effective time management, including maximizing downtime. 

• Proactive problem-solving skills. 

• Communication and Learning 

• Active listening and efficient communication with supervisors and team members. 

• A commitment to learning and adapting to new information.