The Payroll & Accounts Payable Administrator supports financial operations by assisting the Payroll and Accounts Payable groups with various accounting and operational support functions. Primary duties will focus on assisting with vendor payments, tax payments, payroll processing, and reconciliation tasks. This position works closely with internal teams to resolve discrepancies and help to maintain smooth financial workflows.

Payroll & Accounts Payable Administrator Responsibilities:

• Responsible for collection and maintenance of W9, Business Classification, and vendor banking databases
• Process AP invoices accurately and efficiently, ensuring proper coding, routing and authorization according to company policies and procedures
• Assist with processing vendor payments within the finance system and work closely with team to resolve discrepancies and issues related to vendor invoices, including communicating with vendors and internal stakeholders to address any concerns.
• Assist in researching ACH payments and posting accordingly
• Assist with daily bank account reconciliation
• Assist with reconciling and posting entries for field checking account
• Schedule tax payments, child support payments, and monthly fringe payments
• Assist with payroll processing
• Assist with preparing for various audits
• Provide exceptional customer service to vendors and internal stakeholders, responding promptly to inquiries and resolving issues in a timely manner
• Maintain organized up-to-date accounting files and documentation, ensuring compliance with recordkeeping and audit requirements
• Responsible for accounting administration support
• Any other duties as assigned

Payroll & Accounts Payable Administrator Qualifications:

• 1-2 years’ experience in accounts payable, payroll or related financial roles preferred.
• High school diploma or equivalent required; additional education or certifications in accounting or related field preferred
• Excellent verbal and written communication skills
• Proficient in Microsoft Office, on computers and other electronic devices
• Strong interpersonal skills; must be a self-starter, highly organized, and creative
• Superior time management and organizational capabilities, including the ability to accurately benchmark project length, deliver on deadlines

Who is Brennan?

J.F. Brennan Company, Inc. (Brennan) is a 100-year-old, family-owned company that specializes in water-based environmental remediation and marine construction headquartered in La Crosse, WI that offers our employees growth, challenging work, empowerment, and meaningful work. Brennan is known for tackling complex maritime projects, providing unique solutions through teamwork and collaboration, and maintaining a family-orientated culture. 

Why choose us?

• We are a company voted by our employees as a certified Great Place to Work®, for the eighth year in a row recognized by Fortune magazine as a Best Workplace in Construction.
• Our culture sets us apart. We strive to make our company the best possible place to work. We work hard to continue to build a culture in which every individual is important and the key to our success.    
• Our focus on safety and quality is unmatched in the industry, and our ability to innovate has enabled us to succeed.
• We are a family-focused company and are determined to provide a rewarding career that offers above-average compensation.
• We offer an industry-leading benefits package. We are proud to offer our employees and their families group health, dental and vision insurance plans, 401(K) program with generous matching, annual bonus eligibility and profit-sharing program. 

J.F. Brennan Company, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law. 

Notice to Staffing Agencies

J.F. Brennan Company Inc. (“Brennan”) and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Brennan, including unsolicited resumes sent to a Brennan mailing address, fax machine or email address, directly to Brennan employees, or to Brennan’s resume database will be considered Brennan property.  Brennan will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Brennan will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Brennan’s recruiting function to submit resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. Brennan will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Brennan’s Chief Human Resources Officer or his/her designee. No other Brennan employee is authorized to bind Brennan to any agreement regarding the placement of candidate by Agencies.