Coastline Equipment is a leading John Deere Construction and Forestry dealer with locations in Southern California, Nevada and Idaho. Coastline provides world-class equipment solutions from John Deere, Wirtgen and TopCon. At their 11 locations, Coastline delivers best-in-class equipment, parts, service and technology solutions for customers. Our team of experts is driven to meet the needs of our customers both where they are today and where they are going tomorrow.

The team at Coastline is looking to hire an Administrative Assistant at their Santa Maria branch and look to find an enthusiastic candidate to round out the team.

Job Responsibilities:

• The Admin will provide support to the Service & Sales Managers. 
• Administer and submit sales reports in a timely manner. 
• Update and maintain assigned customer lists. 
• Process and review for accuracy of lost sales report. 
• Demonstrate a comprehensive knowledge of department policies and procedures. 
• Collect details of deals in timely manner, providing updates as necessary. 
• Process and submit commissions for payment. 
• Assist in monthly salesmen one on ones. 
• Prepare Sold/Hold/Demo notices. 
• Prepare Warranty letters. 
• Process Used Equipment requests. 
• Prepare Used Equipment ads. 
• Develop expert knowledge on Handle CRM tool. 
• Prepare Preventative Maintenance agreement quotes. 
• Maintain current memberships. 
• Provide monthly market share analysis. 
• Prepare package pricing on whole goods. 
• Assist with Branch Inventory control. 
• Assist with interdepartmental tasks as needed. 
• Prepare shippers for inventory delivery/pick-up/transfers. 
• Assist with processing sales of attachments to key rental accounts. 

This job description does not include a complete listing of all the duties and functions of the position. Management reserves the right to assign other duties or projects as necessary.

Required Qualifications:

• Experience with Clerical practices. 
• High School Diploma. 
• Possess good communication skills – oral and written. 
• Work well under pressure meeting multiple and sometimes competing deadlines. 
• Shall always demonstrate a cooperative behavior with Sales, Service, Rental Departments, fellow colleagues, and managers. 
• Good Organizational skills and computer skills need to be broad. 
• Possess physical ability to perform phone conversations (normal speaking and hearing) 
• Experience with software, computers, and office equipment. 

Relationships and Roles:

• Promotes and always embraces company Core Values.
• Sets an example in areas of personal character, commitment, organization and operational skills, work habits and company’s Safety Program.
• Must promote professional appearance demonstrates the ability to interact and cooperate with all customers, company employees and company managers in a professional manner always.

Other Requirements:

• Authorized to work in US.

Physical Demands:

• Prolonged periods sitting at a desk and working on a phone and computer.
• Must be able to lift 15 pounds.

Benefits (As per company policy- benefits will be available after 90 days of employment):

• Health, dental, vision,
• Paid Time off
• Paid Holidays

Salary Range: $21.00-$23.00 per hour (The range displayed reflects the minimum and maximum salary for this position, and individual hourly rate will be based on skills, qualifications, and experience).

EEOC STATEMENT:

Coastline Equipment provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or marital status. Coastline Equipment complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.