This job is located on-site in Scottdale, PA (Westmoreland County).

I.   Job Overview and General Purpose

The Human Resources Coordinator assists the Human Resources Department with daily administrative duties following all applicable company policies and procedures and performs related work as assigned. 

II.  Essential Duties and Responsibilities

Duties

Provides effective, diverse, decentralized support to all operations by achieving the following results:

Assists the department in carrying out various human resources programs and procedures for all company employees.

Assists with maintaining driver file compliance in accordance with applicable federal regulations and Penn Line’s policies; completes and issues MVR Scorecards; completes and issues MVR Permission Reports; ensures appropriate pricing is reflected in the billing received from TPA per the signed contract.

Assists with onboarding new hires: E-Verify, I-9s, rehire checks, background checks, employment authorization documents, Social Security Number verifications, etc.

Serves as a back-up to HR Coordinator (Drug and Alcohol Testing Program) and HR Generalists, as needed.

Processes safety glasses reimbursements and verifications of employment.

Facilitates the use of the Human Resources Information System (HRIS) module in COINS ERP, third-party vendor driver file software, and ATS/Onboarding software to support recordkeeping and verification initiatives.

Complies with applicable federal, state and local laws, rules and regulations; maintains knowledge of and follows all company policies and procedures.

Prepares, organizes, secures, scans, files and maintains human resources information, general correspondence, legal documents, team member personnel records and other related documents into COINS ERP in a timely manner.

Interfaces with managers, employees and co-workers to answer questions relating to human resources issues and forwards unresolved issues to appropriate party.

Other Duties

Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.

Participates in administrative staff meetings and attends other meetings and seminars as necessary to represent the department.

Administrative duties and projects, as assigned.

III.     Qualifications

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  These requirements are representative, but not all-inclusive, of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.  One to three years of office/clerical support experience in human resources or related field.  Construction type industry experience preferred.

Language Skills

Written Comprehension — the ability to read and understand information and ideas presented in writing; the ability to effectively communicate information and ideas using various reports and other correspondence in writing.

Reading Comprehension – the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, etc.

Oral Comprehension — the ability to listen to and understand information and ideas presented through spoken words and sentences, as well as the ability to effectively communicate information and ideas when speaking to individuals and groups. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Mathematical Skills

The ability to effectively understand and apply basic concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to understand and effectively work with mathematical concepts such as probability and statistical inference.

IV.  Reasoning Ability

Ability to effectively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Judgement

Ability to reach logical conclusions based on established evidence.  Able to exhibit a high level of confidentiality.

Planning and Organizing

Ability to plan and organize one’s own activities.

Follow Up and Control

Ensures that directives have been understood and carried out.

Drive

Demonstrates personal accomplishment and a desire to excel; sets and maintains ambitious standards for achievement and makes things happen.  Takes ownership of position.  Must be able to identify and resolve problems in a timely manner. 

Computer Skills

To perform this job successfully, an individual should have knowledge of Human Resource Information System (HRIS) software, Microsoft Office Suite, ERPs, and internet browsers.

Other Skills and Abilities

Presentation and leadership skills.  Must be able to gather and analyze information skillfully.

V.  Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Light lifting (under 25 lbs.)                     •   Ability to hear (aid permitted)
• Sitting 6-7 hours per day                       •   Ability to write messages
• Occasional kneeling or bending            •   Ability to speak clearly
• Ability to see

VI.    Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.                                  

• Primarily, work is performed inside, in an office setting, no unusual environmental factors.

 It is the policy and practice of Penn Line Enterprises, Inc. and its subsidiaries and/or affiliated companies, to ensure Equal Employment Opportunities for and utilization of all individuals without regard to race, religion, sex, pregnancy, sexual orientation, gender identity, age (40 and older), color, national origin, religion, citizenship, ancestry, veteran classification, genetic information, or disability or other protected status or protected activity (“protected status”).