Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.

The Accounts Payable Specialist position is responsible for the daily processing and payment of invoices.

Essential Functions:

• Process incoming purchase order invoices and subcontractor pay applications.
• Manage supplier and subcontractor expectations regarding accounts payable.
• Process lien waivers and track from progress payments through final release.
• Maintain vendor certificates of insurance within accounting software and work directly with 3^rd party insurance group.
• Assist Project Managers with job close out, obtain retainage documentation and final lien waivers.
• Review all subcontracts for payment terms and/or accuracies regarding subcontract amount.
• Scheduling and preparing checks, monitoring discount opportunities, resolving purchase order and subcontract payment discrepancies and documentation; insuring credit is received for outstanding memos.
• Possess familiarity with joint check procedures.
• Verify vendor accounts by reconciling monthly statements.
• Maintain vendor files.
• Review and analyze AP aging, recognize possible discrepancies.
• Reconciles the accounts payable subsidiary ledger to the general ledger; resolves differences.
• Setup new commitments and process commitment change orders throughout the month.
• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.
• Participate in budget discussions and project manager briefings to ensure cost coding mirrors budget coding.
• Participate in weekly meetings by providing status updates on AP matters relative to purchase orders and subcontracts.
• Maintain a positive work atmosphere by communicating in an effective manner with both internal and external customers.
• Protect organization’s value by keeping information confidential.

Required Qualifications

• High school diploma or GED; Associates Degree from a two-year college preferred.
• Construction or job costing experience.
• 5-7 years of related experience with a minimum of 3 years in construction.
• Sage (Timberline) accounting software experience preferred.
• General math skills.
• Proficient in Microsoft Office.

Desired Qualifications

• Strong interpersonal skills.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Excellent analytical, conceptual thinking and problem solving skills.
• Meticulous attention to details and accuracy.
• Flexible outlook toward task management.
• Ability to work in a fast-paced, team-oriented environment.
• Demonstrates a sense of urgency and ability to meet deadlines.

EOE, including disability/vets