R.W. Mercer Co. is a family-owned construction and service company headquartered in Jackson, Michigan with seven locations – six in Michigan and one in Indiana. The company operates in three distinct areas of construction: petroleum contracting and service, general contracting, and electrical. In each area, R.W. Mercer provides a turn-key approach that includes planning, design, construction, and installation as well as service, monitoring, and maintenance.

ESSENTIAL FUNCTIONS

• Opening and closing jobs using internal ERP software and systems.
• Processing Purchase Orders, Work Orders and Change Orders.
• Creating and sending accurate and timely invoices.
• Provide administrative support to Project Managers as needed.
• Managing Certified Payroll Reports.
• Resolve billing errors and discrepancies.
• Assisting vendors and subcontractors with all inquiries and questions.
• Assist Accounts Payable with coding and processing of payables.
• Perform any necessary administrative duties such as month-end reporting and filing.
• Work with other members of the billing and accounting staff, such as Accounts Payables and Accounts Receivable.

ADDITIONAL RESPONSIBILITIES

• Prepares professional correspondence and documents as required.
• Typing emails, letters, reports, and general correspondence.
• Create and maintain a filing system that facilitates efficient and timely retrieval of documents.
• Maintain reports and tracking, as necessary.
• Maintain strict confidentiality as required.
• Other duties as assigned.

KNOWLEDGE / SKILLS / ABILITIES

• Excellent customer service.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multi-task and work well under pressure, meeting monthly deadlines.
• Proficient in Microsoft Word, Excel, Outlook, and DocuSign.
• Must have basic math and calculation skills.
• Must have an understanding of taxes – sales and use tax.

JOB QUALIFICATIONS

• 2+ years’ previous administrative and/or billing experience.
• An associate degree is preferred.
• Experience or knowledge of the construction industry is helpful but not required.

 PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical: Primary functions require maintaining a professional appearance and providing a positive company image to the public. Must be able to walk, stand, and sit for prolonged periods of time; stoop, bend, kneel, crouch, crawl, climb, reach and twist; push, pull, lift, and/or carry light to moderate amounts of weight; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

The Company reserves the right to add or change these duties of the position at any time.  This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals. This job description is not an employment contract, implied or otherwise.  The Company and the Employee acknowledge that the Company remains “at-will”, as defined under applicable law.