JOB SUMMARY

Under the direct supervision of the General Manager, the Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

 RESPONSIBILITIES AND DUTIES

  • Create a positive first impression for the organization
  • Ensure that our office environment is comfortable, effective, and productive as possible; aiding employees in meeting deadlines and following company standards
  • Oversee cell phone/iPad/computers/workstation distributions
  • Ensure an impartial security, integrity, and confidentiality of data
  • Organize office operations and implement procedures when advised to do so, measuring the outcomes against standards, and aid in improving operational flow.
  • Ensure all required office staff training is conducted on FWW Systems and Processed correctly
  • Coordinate and provide support to Dallas and San Antonio office staff and monitor performances, while keeping management informed on points of improvements
  • Coordinate with IT on all office equipment
  • Key master duties
  • Manage executives’ schedules, calendars, and appointments with their knowledge
  • Responsible for conference room scheduling for leadership team
  • Manage contracts and price negotiations with office vendors and service providers
  • Organize maintenance companies to keep the office clean, safe, and ensure our appliances and office equipment are in good, working order
  • Coordinate birthday celebrations and participate actively in the planning and execution of company events
  • Point person for maintenance, mailing, shipping, supplies, equipment, billing and errands
  • Provide general administrative and clerical support to leadership team as directed
  • Manage employee databases: DJRS, Safety Training, other duties as requested
  • Supporting and participating in other tasks as communicated

QUALIFICATIONS AND SKILLS

  • Knowledge of basic office equipment, including but not limited to computers, telephone systems and copiers
  • Must be proficient in Microsoft office (Word, Excel, Outlook, Power Point)
  • Ability to think strategically, plan proactively, communicate effectively
  • Must have high level of verbal and written communication skills
  • Must be able to follow verbal and written instructions
  • Ability to multitask, prioritize daily workload and take initiative
  • Discretion and confidentiality

 REQUIRED EDUCATION AND EXPERIENCE

  • High school diploma or GED
  • Bilingual in English and Spanish, fluent (speak, read, write) is required.
  • 3-5 years of administrative experience
  • Experience in commercial/industrial construction and roofing a plus
  • Knowledge in Construction Industry Requirements a plus (Disa, Nasap, Vector)
Equal Opportunity Employer, including disabled and veterans.

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