Donley's Cleveland office is seeking an Accounts Receivable (AR) Specialist to join our team and perform the day-to-day management of accounts receivable and client billings, processing, and payment of all subcontractor invoices. This role requires communicating effectively with our operations team to ensure accurate and timely invoicing and collections of accounts receivable.

Duties & Responsibilities

• Prepare monthly billings with input from the project managers, including appropriate back-up documentation.
• Read and understand contracts, especially related to payments and subcontract terms.
• Review lien releases from subcontractors for completeness, accuracy and potential issues.
• Review of documentation from subcontractors to ensure compliance with contract requirements.
• Analyze and reconcile subcontractor pay applications and enter pay applications into Viewpoint.
• Identification of billing requirements, including identification of proper definition of costs, EEO requirements, lien waivers, etc.
• Posting of monthly invoices to accounts receivable.
• Prepare monthly billing log to ensure that all jobs are invoiced monthly.
• Prepare weekly checks holding list and distribute to project managers.
• Forward Donley’s and subcontractor certified payrolls to owners upon request.
• Manage timely collections of AR
• Fielding inquiries on subcontract invoices and issues.
• Maintenance of AR Customers master list in Viewpoint.

 Education, Knowledge & Experience

• Associate’s degree in accounting or finance with 3-5 years administrative experience.
• At least 2 years’ experience working with accounts receivable and/or contract administration, or equivalent combination of education and experience.
• Strong written and oral communication skills; ability to communicate with all levels.
• Knowledge of generally accepted accounting principles.
• Able to write reports, business correspondence.
• Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
• Able to perform duties independently.
• Computer skills: Microsoft Office applications. Vista strongly preferred.

Personal Attributes

• Ability to deal with situations involving sensitive and confidential company issues.
• Methodical and detail oriented
• Willingness to take initiative – must be proactive, not reactive
• Cooperative, agreeable
• Maintains a positive work atmosphere by acting and communicating in a manner that facilitates constructive relationships with customers, clients, co-workers and management.

Physical Demands

• Nature of work requires an ability to operate standard business office equipment.
• Requires ability to communicate and exchange information, collect, compile and prepare work documents, set up and maintain work files.

Work Conditions

• Work performed in a general office environment.
• May require availability for overtime hours and some local travel.
• Requires periodic participation and attendance at company events and meetings.

We are an Equal Opportunity and E-Verify Employer