Position:  

• Bid Coordinator

Department:

• Engineering

Location:

• Fairmont, WV

Direct Report: 

• General Manager

Status:

• Exempt (Administrative)/ Full Time (At-Will)

Purpose:

• The bid coordinator is the central hub of communication and data collection for the project management staff. The position will communicate daily with office and field leadership in order to procure information needed to complete the assigned tasks in accordance with client requirements and divisional expectations. The position will serve as the department’s document control lead and in this role will assist project staff with the retention of documents as well as the printing, filing, storage and shipping of associated works.

Responsibilities:

• Serve as division’s main point of contact for bid solicitations from customers and solicitations to subcontractors

• Monitor bidding opportunities, review solicitations from clients, and respond to invitations to bid

• Procuring and maintaining contractor license information for the company to ensure that the progression of work and the company’s ability to serve as a contractor is not limited by state licensing requirements
• Maintain database of existing and emerging bid opportunities and distribute Bid Tracker

• Coordinate efforts with departments across the company in preparation of bids and provide assistance as needed
• Organize documents provided by clients and distribute to appropriate subcontractors to solicit subcontractors’ bids

• Coordinate, prepare and review submissions for bids

• Schedule bid review meetings with appropriate internal staff
• Communicate with subcontractors, compliance requirements or clarification and follow-up on bid submissions
• Assist with filing, faxing, copying, printing and performing additional related duties as assigned

• Answer main telephone line and direct calls to appropriate office and shop staff
• Attend weekly division meetings to record and distribute meeting minutes
• Assist division management with marketing and business development efforts

Industry Experience:

• 2+ years of experience in a project management/construction management role

Physical Requirements:

• Regularly required to sit; use hands to handle or feel and talk or hear
• Frequently required to reach with hands and arms
• Occasionally required to stand; walk and stoop, kneel, crouch, or crawl
• Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Education:

• High School Diploma or equivalent
• Applicants with an associate’s degree or additional higher education are encouraged to apply

Experience:

• 5+ years of progressive experience including 2+ years of bid coordination or project management experience
• Must possess excellent communication and problem solving skills, strong analytical and PC skills
• Should possess strong working knowledge of Microsoft Office Suite Products including: Excel and Word
  • Candidates with working knowledge of Microsoft Project preferred
• Must be highly organized with attention to details, results oriented and capable of multi-tasking in a fast pace environment

Skills & Abilities:

• Possess strong customer service skills
• Ability to multitask in a high paced work environment with changing priorities
• Strong computer skills including proficiency with the MS Office Suite of programs
• Ability to communicate effectively in both verbal and written form
• Utilize strong organizational skillset to ensure proper document control and filing is executed to departmental standards

Licenses or Certifications:

• N/A

Travel:

• Travel will occur on an is needed basis

EEO:

• MEC Construction LLC (MEC) is an Equal Opportunity Employer, including disability and protected veteran status.