Job Title: Accounts Payable Specialist
Job Summary: The Accounts Payable Specialist is responsible for managing the company’s vendor and subcontractor payments accurately and efficiently. This position ensures timely processing of invoices, compliance with company policies, and proper job cost coding for construction projects. The ideal candidate will have strong attention to detail, experience in the construction industry, and the ability to work collaboratively with project managers, field staff, and the accounting team.
Key Responsibilities:
Invoice Processing:
- Review, verify, and enter vendor and subcontractor invoices into the accounting system.
- Match invoices to purchase orders, contracts, and receiving documentation.
- Ensure proper job cost and general ledger coding for all invoices.
Payment Management:
- Prepare weekly check runs, ACH payments, and monthly credit card reconciliations.
- Monitor payment terms and due dates to optimize cash flow and maintain positive vendor relationships.
Compliance and Documentation:
- Verify that vendors and subcontractors have up-to-date W-9s and insurance certificates.
- Maintain organized electronic and paper filing systems for all payables records.
- Assist with 1099 preparation at year-end.
Communication & Coordination:
- Collaborate with project managers to resolve invoice discrepancies and ensure accurate cost coding to jobs and cost codes.
- Communicate with vendors to reconcile accounts, resolve billing issues, and answer payment inquiries.
Reporting & Analysis:
- Assist with month-end close by preparing AP reports, accruals, and reconciliations.
- Support audits and provide documentation as requested.
Qualifications:
Education: Associate’s or bachelor’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
Experience:
- 3+ years of accounts payable experience, preferably in the construction industry.
- Familiarity with job cost accounting and construction billing practices.
- Experience with ERP or construction accounting software (Sage 300, Foundation, Viewpoint, or similar).
Skills:
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Excel and accounting systems.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills.
Performance Metrics:
- Accuracy and timeliness of invoice and payment processing.
- Compliance with internal controls and documentation requirements.
- Vendor satisfaction and issue resolution speed.
- On-time support for monthly and year-end close processes.
Compensation & Benefits:
Compensation will be commensurate with experience. All candidates should have legal work status in the United States. Bensonwood is an equal opportunity employer. Benefits include:
- Voluntary Dental insurance
- Voluntary Short-term Disability
