At JH Kelly, we’re seeking a positive, detail-oriented, and results-driven Accounts Receivable Billing Specialist to join our Accounting team and drive our high-volume billing operations. If you excel in a fast-paced environment, take pride in creating accurate and timely invoices, thrive on precision in transactional processes, enjoy collaborating to resolve discrepancies while building strong relationships, and have a solid understanding of accounting principles, this is your chance to play a key role in supporting a legacy construction leader. This role is based in Longview, WA.

Here’s a deeper dive into your responsibilities:

• Accounts Receivable & Billing Focus
  • Execute billing and accounts receivable processes for a large construction company, with primary emphasis on the accurate and timely creation of customer invoices.
  • Generate and issue all customer invoices/billings promptly and precisely for construction jobs, including time & material jobs and lump sum jobs, based on approved inputs such as contracts, time entries, materials, approved rates, change orders, and project milestones.
  • Ensure invoices are complete, accurate, compliant with contract terms (including sales tax rules, prevailing wage requirements, and retainage), and delivered on schedule to support healthy cash flow.
  • Maintain detailed billing records, documentation, and supporting files; correct any identified billing errors promptly to minimize delays or disputes.

• Vendor & Internal Customer Support
  • Address and respond promptly to the customer service needs and inquiries of internal and external business partners.
  • Work with customers to resolve discrepancies.
  • Enter information into customer portals / electronic systems and prepare reports when necessary.
  • Assist with the setup and required paperwork for new customers.
  • Maintain and update customer files, including name or address changes, mergers, or mailing attentions.

• Job Costing & Closing Support
  • Verify the accuracy of new jobs that have been set up.
  • Review contracts for billing requirements, prevailing wage information, contract value, location, etc.
  • Prepare and maintain time & materials labor billing rates.
  • Complete reporting requirements for prevailing wage jobs.
  • Verify change order documentation.
  • Cleanup cost reports as needed.
  • Perform job closing duties.

• Administrative & Improvement
  
  • Accurately maintain and update documents and files as required.
  • Identify opportunities and recommend solutions for continuous process improvements.
  • Assist with internal and external audits as needed.
  • Assist in establishing, updating, documenting, and executing policies and procedures.
  • Adhere to all company policies, procedures, and standards.
  • Perform additional tasks as requested.

What You Bring

• Experience: Minimum 3+ years of full-cycle accounts receivable experience in a high-volume, transactional environment; must include strong hands-on expertise in invoice creation, billing accuracy, and timely issuance of customer invoices. Construction industry experience strongly preferred, particularly with job costing accounting, progress billing (time & material and lump sum contracts), change order processing, retainage/release, lien waivers, prevailing wage compliance, and related construction-specific billing requirements.
• Education: High school diploma or GED required; two-year accounting degree preferred.
• Required Skills:
  • Ability to work independently and within a team in a very fast-paced and high-volume environment with emphasis on accuracy, attention to detail, and timeliness.
  • 10-key and keyboarding by touch with high accuracy with numbers.
  • Excellent verbal and written communication and interpersonal skills, with the ability to interact professionally with employees and vendors at all levels of the organization.
  • Exceptional organizational and time management skills, with the ability to manage multiple tasks, prioritize effectively, and demonstrate self-motivation.
  • Proactive problem solver with strong analytical and troubleshooting abilities.
• Additional Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) – above-average skills required. Experience with Viewpoint Vista software is a plus.