Coastline Equipment is a leading John Deere Construction and Forestry dealer with locations in Southern California, Nevada and Idaho. Coastline provides world-class equipment solutions from John Deere, Wirtgen and Topcon. At their 13 locations, Coastline delivers best-in-class equipment, parts, service and technology solutions for customers. Our team of experts is driven to meet the needs of our customers both where they are today and where they are going tomorrow.

The team at Coastline is looking to hire an Administrative Assistant at their Santa Maria, CA branch.

Key Responsibilities:

• Frontline Support: Serve as the primary point of contact for incoming calls, emails, and visitors, ensuring timely and professional communication.
• Scheduling & Coordination: Manage calendars, arrange meetings, and coordinate travel itineraries to support our busy team and client engagements.
• Document Management: Organize, file, and maintain critical company documents, ensuring accuracy and easy accessibility for all departments.
• Administrative Tasks: Prepare correspondence, reports, and presentations while providing comprehensive clerical support to enhance operational efficiency.
• Office Operations: Oversee general office management tasks including inventory control, supply ordering, and maintaining a clean, organized work environment.
• Team Collaboration: Work closely with various departments to facilitate internal communications and support collaborative projects.
• Event & Meeting Support: Assist in planning and executing company events, meetings, and training sessions to foster a productive workplace.

Required Qualifications:

• Education: High School Diploma or equivalent; an Associate’s degree or higher is preferred.
• Experience: A minimum of 2 years of experience in an administrative or clerical role, ideally within a dynamic, fast-paced environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with scheduling software and office management tools.
• Soft Skills: Excellent communication, organization, and time management skills, along with a strong attention to detail and a proactive approach.
• Behavioral Traits: Demonstrated professionalism, a team-oriented mindset, and alignment with Coastline Equipment’s values of safety, innovation, and reliability.

Preferred Experience:

• Previous administrative experience in the heavy equipment, construction, or related industries is an asset.
• Familiarity with office management systems and basic bookkeeping practices.
• Additional language skills are a plus, enhancing our ability to serve a diverse client base.

Work Environment:

• Office-Based Role: Primarily based in our Long Beach headquarters with occasional visits to regional locations as needed.
• Collaborative Setting: Work within a supportive, team-oriented office environment that values open communication and efficiency.
• Occasional Travel: Some travel may be required for meetings or company events, reflecting our commitment to connecting teams across the Western United States.

What We Offer:

• Salary: $23-$26 per hour (The range displayed reflects the minimum and maximum salary for this position, and individual hourly rate will be based on skills, qualifications, and experience).
• Health and Wellness Benefits: Comprehensive health, dental, and vision insurance.
• Retirement Plans: 401(k) plans with company matching contributions.
• Paid Time Off: Vacation, sick leave, and paid holidays.

Application Process:

• To apply, please submit your resume and application detailing your relevant experience and why you're interested in this position. We look forward to hearing from you! To learn more and keep up with Coastline Equipment, visit our website, https://www.coastlineequipment.com/.

Deadline: Applications will be reviewed on a rolling basis until the position is filled.

EEOC STATEMENT:

Coastline Equipment provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or marital status. Coastline Equipment complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.