Job Description: Administrator – Office

Who We Are

At Pavement Restorations, Inc. (PRI), our people are the foundation of our success. We offer more than jobs – we build careers. With hands-on training, growth opportunities, and a strong team culture, PRI is the place to learn, lead, and make a difference while helping keep our communities moving.

Overview

We are seeking an Office Administrator to oversee daily office operations and provide administrative support to area leadership and project teams. This role is primarily focused on office coordination, organization, and administrative efficiency, while also supporting project-related documentation and reporting needs. The ideal candidate is highly organized, dependable, and capable of managing multiple priorities in a fast-paced environment.

Job Duties and Responsibilities

Office & Administrative Support

• Manage day-to-day office operations, including correspondence, filing, recordkeeping, and scheduling
• Serve as the primary administrative support for the Area Manager and office leadership
• Maintain organized office systems for documents, forms, and electronic files
• Coordinate office services such as mailings, copying, and document distribution
• Monitor office supply inventory and place orders as needed while managing costs
• Assist with employee onboarding, orientation coordination, and general personnel documentation
• Maintain confidentiality when handling employee, financial, and operational information
• Act as a point of contact for internal departments and external vendors as needed

Project & Operational Support

• Provide administrative support to project managers, including document management and reporting assistance
• Assist with customer billings, collections support, and basic job cost documentation
• Help track labor, equipment hours, and supporting project records
• Assist with processing material invoices, subcontractor payables, and purchase order documentation
• Support change order tracking and project file organization
• Coordinate with field personnel to ensure proper coding of credit card charges

Minimum Requirements

• A minimum of two years of experience in office administration or office management required, preferably in construction or a related industry
• Strong organizational and time management skills with the ability to multitask
• Proficiency in Microsoft Office, including Excel and Word
• Basic understanding of billing, accounting, or project documentation processes preferred
• Strong written and verbal communication skills
• High school diploma or equivalent required

EEO Statement

Pavement Restorations, Inc. is an Equal Opportunity Employer. We do not discriminate based on age, sex, religion, ethnicity, race, disability status, or protected veteran status.