Duties and Responsibilities |
Project Involvement
· Visit job sites to survey job progress; assist with project kick-off meetings and progress meetings. Update agendas, meeting minutes, schedules, reports and meeting minutes
· Assist with anticipating manpower requirements and manpower projections.
· Review daily reports for accuracy and completeness.
· Work closely with design engineer on in-house design build projects, providing input and review of the work.
· Schedule inspections and provide the on-site field forces the inspection schedule and inspector contact information..
Project Accounting and Administration
· Assist with project start up tasks as assigned; including but not limited to reviewing and understanding contract, modifying and preparing for ratification if necessary, issuing LOI’s, writing subcontract agreements, purchasing major equipment & specialties, submitting product data, writing job outlines/scopes and establishing and updating a job schedule.
· Compile, review, track, edit and distribute the most current plans, specifications, rfi’s, and rfi responses and submittal data.
· Review equipment vendors and subcontractors’ scope of work for completeness and scope gap prior to writing PO’s or subcontractor agreements.
· Perform detailed submittal review to confirm dimensions, power requirements, performance requirements and conformance to the specifications and/or equipment schedule.
· Assist with tracking and scheduling equipment and accessories from vendor to the job site.
· Compile needed information for field and subcontractor’s work force.
· Assist with project set-up including job budgets and schedule of values and billing format.
· Develop and process RFI’s.
· Assist with developing PCO’s and processing change orders.
· Assist with managing the change order process (pricing, negotiating with the client, billing and updating the accounting software).
· Assist with creation of Job Hazard Analysis, QC Plans and QC submittals.
· Compile, review, create, edit and distribute close-out documents including O&M’s, balancing reports and warranty letters).
· Distribute, track, edit, prepare punch lists, commissioning documents and reports and disseminate the information as required
· Perform collections on outstanding payments related to their projects.
· Assist with completing gain share documentation.
· Miscellaneous tasks as assigned.
Estimating Change Orders and or Projects
· Perform takeoffs and pricing utilizing Quote Express or other computer based software.
· Work up estimates and write proposals or bid scope sheets.
· Compile pricing and scope review with supervisor prior to submission.
· Follow up on proposal review scope of work with customer to ensure all requirements are being met by the proposal.
Leadership
· Motivate staff and field personnel to perform at the best.
· Remain current with industry trends and network with peers through local trade organizations by joining and participating in associations
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