Administrative Assistant & Front Desk Receptionist (Temporary with Full-Time Potential)

Position Summary

The Administrative Assistant & Front Desk Receptionist serves as the first point of contact for visitors, clients, vendors, and associates, ensuring a professional, welcoming, and organized office environment. This role provides administrative and operational support across departments, assists with office coordination, and helps ensure the smooth day-to-day functioning of the office.

This position is being hired as a temporary role with the potential to transition into a regular full-time position. The temporary period will allow both the company and the successful candidate to evaluate long-term fit. Conversion to full-time employment will be based on performance, business needs, and organizational alignment. While a transition to full-time employment is possible, it is not guaranteed. We anticipate available work through August 2026, at minimum. 

Essential Duties & Responsibilities

Front Desk & Reception

• Serve as the first point of contact for visitors, clients, vendors, and associates, providing a welcoming and professional experience. 

• Answer, screen, and direct incoming telephone calls, emails, and general inquiries.  

• Receive, sort, and distribute incoming mail, packages, and deliveries. 

Administrative Support

• Provide administrative support to departments and leadership as needed. 

• Prepare, format, edit, and distribute correspondence, reports, presentations, and other documents. 

• Maintain electronic and paper filing systems to ensure records are accurate, organized, and easily accessible. 

• Schedule meetings, appointments, conference rooms, and other office resources as needed. 

• Assist with data entry and maintain accuracy of company records and databases. 

• Order, track, and maintain office supplies and inventory. 

Office Coordination

• Assist in maintaining an organized, professional, and welcoming office environment. 

• Coordinate meeting logistics, catering, and special events as needed. 

• Support company communications and announcements as needed. 

Qualifications & Competencies

• Excellent interpersonal, customer service, and communication skills. 

• Strong organizational skills with the ability to manage multiple priorities and deadlines. 

• High attention to detail and accuracy. 

• Ability to work independently while also collaborating effectively with others. 

• Proficiency in Microsoft applications

• Prior administrative, receptionist, or office support experience preferred.