Project Administrator
Location: Project Based (Travel Required)
Gregory Construction is looking for a highly organized and motivated Project Administrator to support our field leadership on active heavy civil construction projects. This position plays a critical role in keeping projects organized, supporting daily operations, and ensuring accurate project documentation from start to finish.
As a Project Administrator, you'll work closely with Project Managers and Superintendents while serving as a key connection between the field and corporate teams. If you enjoy a fast-paced environment, take pride in staying organized, and want to be part of building some of the nation's most exciting infrastructure and mission-critical projects, we'd love to hear from you.
Responsibilities
- Provide day-to-day administrative support to Project Managers and Superintendents.
- Maintain organized project files, schedules, logs, and documentation.
- Process employee timecards, payroll information, and workforce records.
- Coordinate communication between field personnel, office staff, subcontractors, and clients.
- Prepare reports, correspondence, meeting notes, and other project documentation.
- Track safety documentation, training records, and compliance requirements.
- Assist with employee onboarding and project workforce documentation.
- Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
- Help maintain organized, professional project offices and meeting spaces.
- Provide timely updates and administrative support as project needs evolve.
Qualifications
- High school diploma or equivalent required.
- Minimum of two years of administrative experience; construction experience is preferred.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
- Excellent organizational skills with strong attention to detail.
- Strong verbal and written communication skills.
- Ability to manage multiple priorities in a fast-paced construction environment.
- Associate's or Bachelor's degree is a plus.
- Willingness to travel and support active project sites as business needs require.
What We Offer
- Competitive compensation
- Comprehensive medical, dental, and vision benefits
- 401(k) with company match
- Paid time off and company holidays
- Opportunities for career growth and advancement
- A collaborative, team-oriented culture built on our core values of Safety, Integrity, Communication, Excellence, and Determination
- The opportunity to support impactful heavy civil and mission-critical construction projects across the country
If you're looking for a career where your organization, communication, and administrative skills directly contribute to successful projects, we'd love to hear from you.
